Administrative Assistant

4 days ago

Seattle, Washington, United States Healthcare Realty Full time
Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Seattle medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. Pay range starts at $28.50/hour. Please send your resume and cover letter to

Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities

Requirements

  • Four+ years progressively responsible office environment experience in property management company or equivalent.
  • Congenial disposition, accounting capabilities, excellent communication and organizational skills.
  • Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
  • Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
  • Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
  • Ability to read and understand contracts.
  • Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
  • Bilingual, preferred not required

Job Duties

  • Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
  • Prepare service contracts and construction agreements along with accompanying paperwork.  Send and track paperwork through the approval processes.
  • Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
  • Prepare monthly chargebacks and rent statements.
  • Maintain system for tenant, vendor, and contractor certificates of insurance.
  • Process, organize and review regional paperwork.
  • Prepare regional reports.
  • Perform any additional duties assigned by the Property Manager and other company management.

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