Accounts Payable – Healthcare

4 days ago

San Francisco, California, United States TEEMA Group Full time

Position Summary:

The Accounts Payable (AP) Specialist in a healthcare setting is responsible for managing and processing vendor invoices, payments, and financial documentation to support smooth clinical and administrative operations. This role ensures accuracy, compliance, and timely payment while maintaining strong relationships with vendors, internal departments, and finance teams. The AP Specialist plays a key role in supporting the financial health of the organization.

Key Responsibilities:
Invoice Processing & Payment Management
  • Receive, review, and process vendor invoices for accuracy, proper authorization, and compliance with company policies.
  • Match purchase orders, invoices, and receipts (three-way match).
  • Prepare and execute weekly check runs, ACH payments, and wire transfers.
  • Investigate and resolve discrepancies, billing issues, and pricing variances.
Vendor Relations
  • Serve as the primary point of contact for vendors regarding invoice status, payment inquiries, and account updates.
  • Maintain positive and professional communication to ensure smooth workflow and ensure vendor satisfaction.
Financial Recordkeeping
  • Maintain organized, accurate AP files and documentation for auditing and internal review.
  • Reconcile monthly AP accounts, statements, and aging reports.
  • Assist in month-end closing by providing AP summaries, accruals, and supporting documentation.
Compliance & Healthcare-Specific Tasks
  • Ensure compliance with healthcare regulations, HIPAA standards, and internal financial controls.
  • Work closely with clinical and administrative departments to verify service dates, purchase approvals, and contract adherence.
  • Support financial audits and internal compliance reviews.
Systems & Reporting
  • Utilize accounting software (such as QuickBooks, NetSuite, SAP, or healthcare EMR-integrated systems).
  • Generate AP reports, cost summaries, and payment tracking as needed.
  • Recommend process improvements to increase efficiency and accuracy.
Qualifications:
  • 1–3+ years of accounts payable experience (healthcare finance preferred).
  • Knowledge of healthcare operations, billing cycles, and vendor structures is a plus.
  • Strong attention to detail and accuracy.
  • Excellent communication and customer service skills.
  • Proficient in Excel and accounting/ERP systems.
  • Ability to maintain confidentiality in handling PHI and financial data.
Preferred Skills:
  • Familiarity with HIPAA compliance guidelines.
  • Experience with high-volume AP environments.
  • Strong organizational and multitasking abilities.
  • Problem-solving and analytical skills.
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