Executive Assistant/Office Manager

Are you someone who thrives in a fast-paced environment, loves creating unforgettable experiences, and has a knack for keeping everything running smoothly? Do you believe in the power of doing the right thing, seeking mastery, and helping others succeed? If so, we'd love to hear from you

At Heightened Leaders, we're not just a business coaching and consulting firm, we're a team dedicated to ensuring the success of others. Guided by our core values, we empower business owners and their leadership teams to grow, thrive, and achieve TRUE Organizational Health.

We're seeking a motivated, detail-oriented Executive Assistant / Office Manager to join our mission-driven team.

Why You'll Love Working with Us:

At Heightened Leaders, our culture is built on four key values:

• Seeks Mastery Always: We are relentless learners, continuously striving for excellence.
• Go Gives: We believe in generosity and service, always putting others first.
• Does the Right Thing: Integrity drives our actions, no matter the circumstances.
• Lives and Loves: We embrace life with passion, building meaningful connections.

Our purpose is simple yet profound: To Ensure the Success of Others.

If you share our values and want to contribute to a team that makes a real difference, this is the role for you.

What You'll Do:

Top Priority: Scheduling and Coordination

• Manage and confirm all client and coach sessions, ensuring accuracy and timeliness.
• Proactively resolve scheduling conflicts and maintain a well-optimized calendar.
• Communicate session details and preparation requirements with clients and the coach.

Executive and Coach Support

• Prepare session materials, tools, and technology to ensure the coach is ready for every meeting or stage appearance.
• Organize travel, accommodations, and logistics for off-site engagements.
• Assist with preparation for speaking engagements and community appearances.
• Research prospective clients and help build a connective client experience.
• Keep the team organized, prepared and ready at all times.

Office and Operations Management

• Create a warm, welcoming, and memorable experience for clients.
• Manage hospitality, including catering, snacks, and refreshments, ensuring every detail exceeds expectations.
• Coordinate client gifting and recognition to personalize and strengthen relationships.
• Maintain a fully stocked and organized office, ensuring all supplies and resources are readily available.
• Oversee the cleanliness and functionality of office and client-facing spaces.
• Manage vendor relationships and office-related expenses.

Reporting and Process Improvement

• Track and manage data related to client sessions, feedback, and operational processes.
• Identify opportunities for process improvements to optimize client experience and office operations.

Who You Are:

• Organized: You excel at managing schedules, details, and priorities.
• Critical Thinker: You see all possible options and their impacts to a situation or experience.
• People-Centric: You're passionate about delivering exceptional service and building relationships.
• Proactive: You anticipate needs and solve problems before they arise.
• Flexible: You can adapt and thrive in a dynamic, fast-paced environment.
• Committed to Excellence: You believe in seeking mastery and always doing the right thing.
• Skills Required: Microsoft Products, Project Management Software , Asana, MS Project, etc)

What We Do:

We provide business coaching and consulting services for business owners and their leadership teams, focusing on building healthier businesses and helping teams achieve their fullest potential.

Compensation & Benefits:

• Part-Time or Full-Time Options for the right person
• Competitive Hourly Wage
• Opportunities for professional development
• A team culture grounded in purpose and love for what we do

Ready to Join Us?

If you're excited to be part of a purpose-driven team and help us make a difference, we'd love to hear from you Apply today to start your journey with Heightened Leaders.

Job Type: Full-time

Projected Total Compensation: $40, $60,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person