Receptionist/Administrative Assistant

5 days ago

Fairview Heights, Illinois, United States Alpine618 Full time $37,600 per year

Job Summary

We are seeking a motivated and organized Receptionist/Administrative Assistant to join our team. This role is essential in providing excellent customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, proficiency in various office software, and the ability to manage multiple tasks efficiently.

Duties

  • Greet visitors and manage the front desk operations, ensuring a welcoming environment.
  • Answer and direct incoming calls using a multi-line phone system with professionalism and courtesy.
  • Maintain office organization through effective filing systems and data entry tasks.
  • Assist with calendar management, scheduling appointments, and coordinating meetings.
  • Provide clerical support including typing, proofreading documents, and maintaining accurate records.
  • Utilize QuickBooks for bookkeeping tasks as needed.
  • Support customer service efforts by addressing inquiries and providing information to clients.
  • Collaborate with team members on various administrative projects and tasks.
  • Manage correspondence through Google Workspace and Microsoft Office applications.

Skills

  • Proficient in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong computer literacy with experience in data entry and filing systems.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • Bilingual abilities are a plus for enhanced communication with diverse clientele.
  • Previous experience as a dental receptionist or medical receptionist is desirable.
  • Demonstrated customer service skills with a focus on client satisfaction.
  • Familiarity with multi-line phone systems and professional phone etiquette.
  • Experience in office management or as a personal assistant is beneficial.
  • Strong time management skills to handle multiple responsibilities efficiently. If you are passionate about providing exceptional administrative support and thrive in a dynamic environment, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $ $18.00 per hour

Expected hours: 30 – 40 per week

Benefits:

  • Health insurance

Work Location: In person

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