Billing, AR/AP Accounting Position

15 hours ago

Portland, Oregon, United States Cable Huston Full time $60,000 - $90,000 per year

BILLING, AR/AP ACCOUNTING POSITION

Position Summary:  The Client Accounts Specialist is responsible for managing client accounts, tracking time entry, ensuring accurate billing, processing payments, maintaining accurate financial records, and providing exceptional customer service. This role administers the accurate and timely payable and receivable functions, account inquiries, and assisting with account setup and maintenance. The ideal candidate will be detail-oriented, possess strong communication skills, a solid understanding of accounting principles, and the ability to work collaboratively to ensure financial accuracy and compliance.


Essential Functions/Responsibilities:

Client Account Management:

  • Performs a variety of duties to support the full billing cycle to include reviewing and editing prebills, coordinating on time entry, write-offs and assisting with electronic billing
  • Generate and issue billing statements and invoices for firm-related expenses
  • Prior to finalization, review client invoices for guideline adherence
  • Process client payments, ACH transfers, checks and trust payments
  • Set up new matters and new hires in billing software
  • Record and apply payments to client accounts, ensuring accurate account balances
  • Follow up on overdue accounts and coordinate collection efforts when necessary

AP/AR Payment Processing:

  • Process payments for firm expenses, including vendor invoices, reimbursements, and other operational costs
  • Ensure that all payments are processed in a timely and accurate manner
  • Record and reconcile all payments in the firm's accounting system
  • Serve as the point of contact for vendors regarding billing and payment inquiries
  • Work with clients or external partners to resolve any issues related to payments or account balances

General Ledger Management:

  • Setup/manage partner draws
  • Assist with draw checks/client expense checks as needed
  • Reconcile firm Visa accounts
  • Prepare and post journal entries to the general ledger, ensuring accuracy and compliance with accounting standards
  • Assist in the month-end and year-end closing processes, ensuring all financial data is accurate and up to date
  • Process 1099s

Payroll and Benefits Management

  • Accurately process payroll for all employees on a regular basis (bi-monthly)
  • Coordinate with Office Administrator to resolve any discrepancies in time records
  • Ensure compliance with federal, state, and local payroll regulations, including tax filings and reporting

Skills/Competencies:

  • 5+ years of experience in accounting, finance, preferably in a law firm
  • Proficiency with accounting/billing software and advanced Excel skills
  • Strong analytical and problem-solving skills
  • Excellent attention to detail and accuracy
  • Effective communication skills, both written and verbal
  • Ability to work independently and as part of a team
  • Proactive approach to identifying and addressing financial issues
  • Exceptional client service orientation, sound judgment, and the ability to adjust to competing priorities

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