Accounts Payable Specialist

3 days ago

Portland, Oregon, United States KMA Human Resources Consulting Full time $40,000 - $60,000 per year

National Trust for Local News / Accounts Payable Specialist- Multi Entity  

National Trust for Local News, a non-profit network of independent news and media outlets dedicated to keeping local news in local hands, is seeking an Accounts Payable Specialist to support multiple entities across the National Trust footprint.  

Reporting to the Controller, this detail-oriented and dependable Accounts Payable (AP) Specialist will manage all aspects of the accounts payable process for multiple entities. The AP Specialist will ensure timely and accurate processing of invoices and reconciliation of vendor accounts. 

Benefits of the Job:
  • Collaborative fast paced environment within a rapidly growing organization 
  • Opportunity for enhanced professional development  
  • Comprehensive benefit package including medical/dental, vision, HSA, paid time off and 401(k) 
  • Competitive salary up to $60k commensurate with experience 
  • Flexible hybrid schedule or remote options available 
Requirements for the Accounts Payable Specialist:
  • Associate's degree in accounting, finance or related field (Bachelor's degree preferred)  
  • 2–4 years of accounts payable experience, preferably in a multi-entity or high-volume environment 
  • Prior experience working with accounts payable for more than one legal entity is a strong plus 
  • Strong attention to detail and organizational skills  
  • Excellent communication and interpersonal abilities 
  • Proficiency in accounting software and Microsoft Excel 
  • QuickBooks, , MS Office experience preferred 
  • Ability to prioritize tasks and manage time effectively across entities 
Responsibilities of the Accounts Payable Specialist:
  • Receive, review, and process a high volume of invoices for multiple entities, maintaining consistency and compliance 
  • Match purchase orders, contracts, and receiving documents to invoices where applicable 
  •  Ensure proper coding and approval of all invoices 
  • Maintain vendor records and ensure accurate contact, payment, and tax information across all entities 
  • Respond promptly to vendor inquiries and resolve discrepancies 
  • Reconcile AP sub-ledger to the general ledger for all entities 
  • Assist with month-end and year-end closing procedures as needed 
  • Generate AP Aging reports and other relevant financial reports as needed 
  • Ensure compliance with all internal controls, company policies, and accounting regulations 
  • Maintain organized and accurate records of all AP transactions 
  • Standardize AP processes across entities while accounting for operational differences 
  • Collaborate with internal teams (Department managers, operations, finance) to streamline multi-entity workflows 

National Trust for Local News is a community-rooted, nationally scaled non-profit building a more equitable future for local news. Our storied publications are cornerstones of community and the primary source of local news in over 40 counties in three states.  

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE 

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.  

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