Accounts Payable Specialist

1 week ago

Miami, Florida, United States Synergy Business Consulting, Inc. Full time $60,000 - $85,000 per year

Direct Hire

USC/GC Only

We're looking for a detail-oriented
Accounts Payable Specialist
to join our growing finance team. This role is responsible for managing the full accounts payable cycle, ensuring the accurate and timely processing of invoices, payments, and reconciliations. You'll also assist with financial reporting, expense management, and general ledger maintenance — playing a key role in keeping our operations running smoothly and efficiently.

What You'll Do

Accounts Payable Management

  • Process all incoming invoices (electronic and mailed), route for approval, and code to the correct general ledger accounts.
  • Ensure invoices are reviewed, approved, and processed on time through the A/P workflow system.
  • Generate weekly check and ACH payment runs, maintain payment logs, and prepare wire/ACH requests with proper documentation.
  • Reconcile vendor accounts monthly and resolve discrepancies.
  • Coordinate monthly and annual A/P closing processes and prepare reconciliation documents for review.
  • Prepare A/P reports, accruals, and journal entries as part of the monthly financial close.

Expense Reporting

  • Review and approve employee travel and expense (T&E) reports for policy compliance.
  • Reconcile corporate credit card transactions and ensure accurate posting and reimbursement.
  • Manage import and reconciliation of monthly expense reports and credit card activity.

Financial Reporting & General Ledger

  • Assist with monthly financial reporting, including balance sheet and operating expense summaries.
  • Prepare journal entries for operating expenses, banking activity, and other transactions.
  • Support the preparation of Board and management financial reports.
  • Assist with budget variance analysis and investigate material fluctuations.

Additional Responsibilities

  • Prepare and file 1099 forms and assist with vendor onboarding.
  • Respond to vendor and employee inquiries regarding payments and account status.
  • Manage mail related to vendor invoices, payments, and deposits.
  • Support special projects and financial reporting initiatives as needed.

What You Bring

  • Bachelor's degree
    in Accounting or Finance (required).
  • 2+ years
    of hands-on Accounts Payable or accounting experience preferred.
  • Proficiency with
    accounting software
    and
    Microsoft Excel, Word, PowerPoint, and Outlook
    .
  • Strong understanding of month-end close processes and journal entries.
  • Excellent organizational skills with sharp attention to detail.
  • Strong analytical and problem-solving abilities.
  • Ability to multitask effectively in a fast-paced environment.
  • Team-oriented, professional, and dependable with a strong sense of ownership.

Preferred Qualifications

  • Actively pursuing or interested in earning a
    CPA license
    .
  • Experience in
    financial reporting or general ledger reconciliation
    .
  • Customer service mindset and strong communication skills.
  • Ability to maintain confidentiality and handle sensitive financial information.

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