Junior Staff Accountant/ Account Payable Specialist

5 days ago

Miami, Florida, United States Palm Aire Professional Services Full time

Job description:

We are seeking a bilingual (English–Spanish) Junior Staff Accountant/Account Payable Specialist to join the Finance Department of a rapidly expanding hospitality group operating multiple restaurants in the Miami area. The ideal candidate is detail-oriented, analytical, and thrives in a fast-paced environment supporting a growing multi-unit business.

You will be responsible for ensuring accounting integrity, maintaining accurate financial records, reconciling accounts, and providing analytical insights that support decision-making and cost control

Tasks

Key Responsibilities

Financial Operations

  • Record and reconcile daily sales from multiple restaurant POS systems (e.g., Toast, Aloha).
  • Maintain AP and AR ledgers, verify vendor invoices, and match to POs and receipts.
  • Support payroll journal entries and accruals.
  • Assist in preparing weekly and monthly financial reports (P&L, variance, and sales reports).
  • Reconcile bank accounts, petty cash, and credit card transactions.
  • Review and code expense invoices with department heads to ensure accurate GL posting.

Reporting & Analytics

  • Provide weekly cost variance analysis on food, beverage, and labor.
  • Support budgeting and forecasting models for expansion scenarios.
  • Use Paycom, ADP, and Excel (pivot tables, VLOOKUP, Power Query) to generate efficiency and performance reports.

Compliance & Controls

  • Follow internal controls to safeguard company assets.
  • Ensure compliance with federal, state, and local accounting laws.
  • Assist with external audits and provide required schedules and documentation.

Collaboration

  • Partner with HR and Operations to align labor and sales reporting.
  • Communicate with restaurant managers on invoice discrepancies and expense forecasting.
  • Participate in continuous improvement initiatives and SOP development for finance workflows.
Requirements

Qualifications & Experience

  • Accounting, Finance, or Business Administration.
  • Knowledge of GAAP, basic cost accounting, and reconciliations.
  • Experience with Paycom, ADP, or similar HRIS systems preferred.
  • Reconciliation accuracy ≥ 98% and ability to complete month-end closing by Day 5.
  • Strong Excel skills and analytical mindset.
  • Proficiency with QuickBooks online
  • Bilingual in English and Spanish (required).

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