Administrative Asst 2- 4P/223

4 hours ago

Birmingham, Alabama, United States 4P Consulting Full time
 Senior Administrative Assistant

Location: Birmingham, AL

Contract- 1 Year

Client- Alabama Power
Experience Level: 6–10 Years

Job Summary

The Senior Administrative Assistant will take a lead role in providing advanced administrative support to the DES and Joint Use teams. This position requires a highly organized, proactive professional capable of independently managing complex schedules, coordinating meetings and events, and handling sensitive information with utmost discretion. The role includes budget management, financial tracking, and general administrative support to ensure seamless department operations.

Key Responsibilities

  • Provide advanced administrative support to DES and Joint Use teams, ensuring smooth and efficient operations.

  • Independently manage complex calendars, schedules, and appointments for senior executives, prioritizing critical tasks.

  • Coordinate and organize meetings, conferences, and events, managing all logistics, agendas, and follow-ups.

  • Prepare, edit, and proofread documents, reports, presentations, and correspondence with a high level of proficiency.

  • Conduct research, gather data, and compile comprehensive reports to support decision-making and strategic planning.

  • Handle sensitive and confidential information with professionalism and discretion.

  • Assist with budget management, expense tracking, and financial reporting, ensuring accuracy and compliance.

  • Act as a key point of contact for internal and external stakeholders, providing exceptional communication and support.

DES & Joint Use Specific Duties

  • Joint Use billing, data entry, and reporting.

  • Process expense reports, PO and non-PO invoices, and monitor CAMP invoices.

  • Schedule departmental meetings and handle logistical arrangements.

  • Manage travel bookings and related logistics for team members.

  • Assist with payroll processing and corrections as needed.

  • Support the APC Storm Center and respond to urgent operational needs.

  • Create and distribute department communications.

  • Manage and order office supplies and equipment.

  • Provide administrative support for the PD Corporate Safety Committee and assist with safety initiatives such as fire drills, first aid kits, and prescription eyewear.

  • Participate in special projects or tasks as assigned.

Qualifications
Education & Experience

  • 6–10 years of administrative experience, preferably in a corporate or utility environment.

  • Prior experience supporting senior-level executives and managing complex administrative tasks required.

Technical Skills

  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Experience with CAMP, PO processing systems, and expense reporting tools is preferred.

  • Familiarity with payroll systems and storm center operations is a plus.

Competencies & Attributes

  • Excellent organizational and time management skills; ability to manage multiple tasks and priorities.

  • Strong problem-solving and decision-making abilities.

  • Exceptional communication and interpersonal skills; professional demeanor.

  • Proven ability to work independently and proactively while maintaining a collaborative approach.

  • Detail-oriented, with a commitment to accuracy, quality, and confidentiality.

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