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Administrative Asst 3

7 hours ago

Birmingham, Alabama, United States 4P Consulting Full time
Senior Administrative Assistant

Contract- 3 Years

Client- Alabama Power

Location- Birmingham, AL

Job Summary:

The Senior Administrative Assistant provides expert-level administrative support and leadership to ensure seamless daily operations and drive organizational efficiency. Leveraging over 11 years of administrative experience, this role is responsible for complex scheduling, high-level meeting coordination, document preparation, and budget tracking while serving as a key liaison for internal and external stakeholders.

Key Responsibilities:

  • Provide expert administrative support across departments, ensuring operational efficiency.

  • Independently manage calendars, schedules, and appointments, prioritizing critical tasks.

  • Coordinate and organize high-profile meetings, conferences, and events, managing all logistics, agendas, and follow-ups.

  • Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high level of accuracy.

  • Conduct in-depth research, data analysis, and compile comprehensive reports to support executive decision-making.

  • Handle sensitive and confidential information with discretion and professionalism.

  • Oversee budget management, expense tracking, and assist in financial reporting to ensure policy compliance.

  • Act as a primary point of contact for internal teams and external partners, providing high-quality communication and interpersonal support.

Qualifications:

  • 11+ years of administrative experience, preferably supporting senior executives or in a leadership admin role.

  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Strong knowledge of organizational processes, document management, and calendar coordination.

  • Exceptional written and verbal communication skills.

  • Demonstrated ability to manage multiple priorities, meet deadlines, and deliver quality under pressure.

  • Proven ability to maintain confidentiality, with high ethical and professional standards.

Skills & Competencies:

  • Strong leadership and initiative in driving administrative improvements.

  • High attention to detail and a solution-oriented mindset.

  • Excellent time management, organizational, and analytical skills.

  • Ability to interact with diverse stakeholders and build effective relationships.

  • Comfortable working independently and collaboratively in a dynamic environment.