Accounting Manager

Job Details
Job Location: The Chancery - Seattle, WA
Position Type:    Full Time
Salary Range:    $ $ Salary/year

Description

GENERAL INTRODUCTION:

The Archdiocese of Seattle reflects Christ's radical love in the world today.  By serving, listening, and leading with compassion, we carry out our timeless Catholic mission to make disciples. Every role in the Archdiocese of Seattle is responsible for working together to extend this ministry and connect the local community with the worldwide Church by inspiring faith, hope, and unity.

Each position employed in the Chancery helps to extend the ministry of the Archbishop in particular ways as outlined in the position description.

GENERAL SUMMARY OF ESSENTIAL PURPOSE:

The Accounting Manager oversees key treasury processes within accounting for the Chancery. The Accounting manager supervises the team that records cash receipts, disbursements, and investment activities. In supervising these activities, the Accounting Manger ensures the associated accounting entries are made, and reconciliations have been performed for the Annual Catholic Appeal, missions fundraising, credit card processing, and investments for the Archdiocesan Central Office, also known as the Corporation of the Catholic Archdiocese of Seattle ("CCAS"), and Fulcrum.  The Accounting Manager will implement cash flow planning, streamline existing processes, and identify and remediate controls issues. The Accounting Manager will work collaboratively with the other finance team leaders as necessary to support financial sustainability and transparency. This an onsite position, with potential for partial hybrid work by mutual agreement with the supervisor, after a suitable training period and consistently demonstrated satisfactory performance. 

ESSENTIAL POSITION DUTIES:

1. Collaboration: Day to day management of team of 3-4 staff accountants and/or analysts.  Collaborates with department leadership and members in implementing the mission of the department.  Partners with the Parish Financial Services team to assist parishes, schools, and ministries to strengthen local financial practices. Supports special projects, capital campaigns, and major funding initiatives. Promotes a culture of stewardship, accountability, and service.

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2. Treasury Operations: For CCAS and as determined/developed as part of shared services for ACC and Fulcrum Foundation: Oversees management of daily cash flow, provides cash-flow forecasting, monitors liquidity needs, coordinates interfund transfers, ensures reconciliation of treasury-related accounts, and oversees banking relationships and administration. Review current processes and work through refining and automating processes.
3. Credit Card Program: Oversee administration of credit card program, compliance, and serve as liaison with the bank.
4. Donation/Payment Processing: Manages treasury-focused accounting team to provide support for all Archdiocesan online platforms for donations and payment processing. Specifically becomes familiar with all campaigns/funds/appeals as they relate to initiatives led by the Development Department. Drives a strong working relationship with the Development Department, serving them by ensuring completion for them of all initial accounting/reporting set-up for their initiatives (ie. Razor's Edge set-up to map to accounting), ensuring that reconciliations are performed and reviewed regularly, and ensuring timely completion of all-related collections/cash receipts/refund-related tasks and associated accounting. Specific to the Annual Catholic Appeal: Directing and oversight of daily Appeal activity to ensure accurate and timely recording of pledges, payments, and adjustments into the fundraising software and the general ledger.
5. Accounts Receivable Function: Supervises all activities in the accounts receivable department to ensure timely and accurate invoicing and cash receipts are properly applied. Updates the Accounts Receivable policy and procedures on SharePoint, as necessary, to ensure compliance with company guidelines.  Ensures strict controls are in place and followed regarding customer information storage.
6. Accounts Payable Function:  Supervises all activities in the accounts payable department to ensure timely and accurate payment of vendor invoices, administration of the corporate card program, and 1099 and other tax-related reporting, Maintains current knowledge of state sales and use tax requirements and train staff to provide assurance the Chancery complies with such tax regulations. Updates the Accountable Expense Reimbursement plan and the Accounts Payable policy and procedures on SharePoint, as necessary, to ensure compliance with company guidelines.  Ensures appropriate vendor maintenance and update practices. Ensuring appropriate segregation of duties and other controls.
7. Insurance Funding Account: Monitors the insurance funding account, ensuing that reconciliations are performed, cash calls are paid promptly, and implements controls to prevent double payments. Collaborates with director of insurance and Parish Financial Services Coordinator to establish basis for insurance allocation, and ensure accurate allocations and billings to the participants in the insurance program.
8. Annual Catholic Appeal: Point person for the accounting department for the kick-off and wind-up of the Annual Catholic Appeal. Supervise team to stay current on key reconciliations, liaise with the Development Department as required to ensure accurate data and reporting. Reviews and first-level sign-off on computation of Parish Rebates.
9. Mission Funds: Ensures monthly reconciliation for mission funds, supervises critical functions.
10. Investments – Endowments & General: Manages personnel responsible for the financial reporting and accounting for the CCAS and Fulcrum Foundation Endowment Programs and the CCAS general investment portfolio. 
11. Charitable Gift Annuity Program: Manages the personnel responsible for the financial activity related to the Charitable Gift Annuity Program. 
12. Archbishop Brunett Retreat Center ("ABRC"): Supports the accounting team for the ABRC with electronic applications.  Ensures preparation of all cash receipts for ABRC based upon desktop deposit reports.
13. Risk Management & Compliance: Monitors ACC debt obligation, any future debt obligations, covenant compliance, and reporting requirements.  Ensures treasury practices comply with applicable laws, regulations, and Archdiocesan policies.  Assesses and mitigates financial risk exposures. Applies an internal-controls-focused mindset in job performance.
14. Systems Implementation partnership: Represent accounting's needs in partnering with IT and affected departments for any systems implementation.
15. Annual and Year-Round Budgeting Process: Serve as additional point of contact and help as needed in annual budgeting process by providing financial reports, research and assisting groups with forecasts.
16. Financial Reporting & Analysis: Prepares any requested treasury and investment reports for leadership, finance councils, and committees. This may include reports on restricted and designated fund use of monies. Provides any requested forecasting, trend analysis, and recommendations to support decision-making.  Assists in budget development with a focus on cash flow and capital planning.
17. Procedures Maintenance: Ensures the team documents and maintains up-to-date desk procedures covering all responsibilities. Ensures back-up coverage and that Team is trained in back-up duties as necessary.

Qualifications

ESSENTIAL QUALIFICATIONS:

1. Primary: 

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2. Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop.
3. Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers.

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2. Education:

Bachelor's degree required. Preference for Finance, Accounting, Economics, related field, or commensurate work experience. CPA/CMA preferred.

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2. Experience:

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2. 10+ years of treasury and accounting, cash management, and/or financial management experience;
3. Non-profit accounting/treasury experience preferred.
4. Proficiency in computers including accounting software and Microsoft Office Suite;
5. Excellent analytical, organizational, and communication skills.
6. Detail-oriented with the ability to manage multiple priorities
7. Strong collaboration and relationship-building skills.
8. High ethical standards, sound judgment, and ability to maintain confidentiality.
9. Understanding of and respect for the mission of the Catholic Church; practicing Catholic preferred.
10. Knowledge and experience with fundraising software, preferred;
11. Knowledge and experience with query and reporting tools, preferred.

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2. Other Elements:

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2. Excellent organizational skills;
3. Excellent communications skills – clear, professional, and timely. Must be able to demonstrate proficiency in both written and oral English.
4. Ability to work flexible hours when required; willingness to work overtime in peak season(s) is required.

Benefits:

Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications.

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