Specialist, Records

Posting Detail Information

Position Number

HR

Position Title

Specialist, Records

Job Type

Staff

FT/PT

Part-Time

Employee Class Description

C3-Staff PT (ed. support)

General Position Description

Supports the teacher preparation and re-certification operations by collecting and processing student information, maintaining files, generating reports, and processing data required for compliance with the Florida Department of Education (FLDOE). Participates in the coordination of special teacher programs and application processes. Assists office staff, responds to program inquiries, and maintains online information support.

Flexible Work Arrangement

Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.

Grade

2022

Exemption Status

Non-Exempt

Posting Number

S3582P

Location(s)

Orlando, FL West Campus

Proposed Work Schedule (Please note hours subject to change based on business needs)

Options available for 3 days per week: 8:00am–12:00pm OR 1:00pm–5:00pm

Number of Vacancies

1

Posting Start Date

10/10/2025

Posting End Date

10/27/2025

Open Until Filled

No

Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details

Salary Range

$16.72 per hour

Essential Job Functions

Description of Job Function

1. Assembles, verifies, and enters course and instruction information into the college computer system.

Description of Job Function

1. Enters student actions and rolls grades into the college computer system.

Description of Job Function

1. Prepares state certification vouchers to certify program completion.

Description of Job Function

1. Creates and maintains files, records, and documents, including those for each teacher preparation class. Provides course overrides, student attributes, enter testing dates and transcripts into the College computer system.

Description of Job Function

1. Coordinates the registration and scheduling process for special training courses. Answers questions from prospective students, processes registration information, verifies the eligibility of students, complies class information, and prepares various reports.

Description of Job Function

1. Assists with the application process for new advanced specialized instructors, to include: collecting and verifying application documents; entering applicant information; and forwarding completed application information to the FLDOE of program completion.

Description of Job Function

1. Assists with the coordination and internship processes for any interns assigned to Orange and Osceola county schools.

Description of Job Function

1. Creates and maintains databases and spreadsheets. Inputs and retrieves data and creates reports as required.

Description of Job Function

1. Responds to in-person, online, and telephone inquiries. Assists with a variety of student service questions.

Description of Job Function

1. Applies knowledge of admissions and records policies, practices, and procedures as they relate to community colleges, teacher preparation programs, and FLDOE requirements.

Description of Job Function

1. Processes special requests from faculty, staff, and students.

Description of Job Function

1. Interfaces with local school boards to monitor current and future registration and course needs.

Description of Job Function

1. Assists with filing, telephone, fax, and duplicating.

Description of Job Function

1. Performs other duties as assigned.

Drivers License Requirement

Drivers License Requirement

Not Applicable

Required Qualifications

Required Minimum Education

High school diploma or general education degree (GED).

Required Field of Study

Other Required Qualifications

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study

Associate's degree from a regionally accredited institution.

Preferred Type of Experience

Admissions and/or records experience.

Customer service, data entry, and retrieval experience.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

Knowledge of FLDOE teacher certification requirements, higher education institutions, admissions and records policies, practices, and procedures, and the mission of community colleges.

Knowledge of personal computers and select software.

Skill in effectively communicating orally.

Ability to organize, prioritize, and make decisions.

Ability to accurately enter and verify detailed information.

Ability to interpret and apply FLDOE requirements for admission into a teacher preparation program.

Ability to work effectively in a diverse community and meet the needs of diverse student populations.

Working Conditions

General Working Conditions

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions

Job Specific Designation