Administrative Assistant

1 week ago

Macon, Georgia, United States Macon Water Authority Full time

Job Summary:

To provide administrative support ensuring efficient operation of the department. Support the Stormwater Conveyance Manager and departmental employees through various tasks related to the organization and communication.

Responsibilities:

  • Completes various administrative duties for Stormwater Conveyance, including but not limited to payroll, dispatch, filing, and correspondence.
  • Assists with all procurement aspects for the Stormwater Conveyance Department, including preparing requisitions, fixed assets, budget revisions, and receiving contracts and purchase orders using Cayenta software.
  • Answers and directs incoming telephone calls; processes all incoming and outgoing mail.
  • Organizes files for the department and files correspondence and work orders.
  • Inputs entries and updates work orders in the Cityworks computerized maintenance system.
  • Maintains time for Stormwater Conveyance and regularly communicates with contractors, consultants, and the public.
  • Maintains departmental employee training database and schedules continuing education classes.
  • Assists Supervisors in requesting utility locates through the 811 websites.
  • Performs special projects and other duties assigned by the Stormwater Management Director.
  • Assist other Departments as needed.

Qualifications:

  • A high school diploma or GED required Associate degree preferred.
  • Knowledge of office methods and procedures with a minimum of 2 years of work experience in an office environment.

  • Advanced in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to make routine administrative decisions independently, solve problems, and answer questions.

  • Ability to communicate effectively in oral and written form.
  • Ability to deal with people tactfully and effectively.
  • A valid Georgia driver's license with a clean driving record

Physical Requirements:

  • Ability to work in an office environment with some field exposure
  • Occasional balancing, bending, crouching, climbing, and stooping.
  • Use hands for simple grasping, writing, drawing, and operating office equipment.
  • Ability to lift to waist level, pull, and push up to 40 pounds

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