Administrative Assistant, Cardiac

6 hours ago

Clearwater, Florida, United States ROMTech Full time

Job Purpose:

  • The Administrative Assistant, Cardiac at ROM TECHNOLOGIES INC plays a crucial role in providing comprehensive administrative support to the cardiac department. This position is responsible for ensuring efficient operations by managing schedules, coordinating meetings, and handling communication within the department. The role demands a high level of organization, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

  • Manage and maintain schedules for cardiac department executives, ensuring all appointments and meetings are efficiently organized.
  • Coordinate and prepare materials for departmental meetings, including agendas, presentations, and minutes.
  • Serve as the primary point of contact for internal and external communications, including phone calls, emails, and correspondence.
  • Organize and maintain electronic and paper filing systems to ensure easy retrieval of information.
  • Assist in the preparation and submission of departmental reports and documentation.
  • Handle travel arrangements and itineraries for department staff, ensuring all logistics are efficiently managed.
  • Support the cardiac department with various administrative tasks, including data entry, record keeping, and office supply management.
  • Collaborate with other administrative staff to ensure seamless operations across departments.
  • Uphold confidentiality and security of all sensitive information handled within the department.
  • Participate in special projects and perform other duties as assigned to support the cardiac department's objectives.

Required Education:

  • High school diploma or equivalent is required.
  • An associate degree in business administration or a related field is preferred.

Required Experience:

  • Minimum of 2 years of experience in an administrative support role, preferably within a healthcare or cardiac setting.
  • Experience with scheduling and coordinating meetings, appointments, and travel arrangements.
  • Proven track record of managing office supplies and handling correspondence efficiently.

Required Skills and Abilities:

  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Excellent written and verbal communication skills, with a professional demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with electronic health records systems.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Detail-oriented with a high level of accuracy in data entry and document management.
  • Demonstrated problem-solving skills and the ability to handle sensitive information with discretion.

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