Administrative Assistant

Posting Number

req24350

Department

Eller Administration

Department Website Link

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

The Eller College of Management is seeking a dynamic and motivated Administrative Assistant to provide advanced clerical and administrative support to the Eller development team under the direction of the Senior Director of Development. This position works closely with internal and external constituents including college and university administrators, staff, faculty, students, alumni and donors. This position is a member of the Philanthropy Alumni & Engagement Program (PAE) and subject to joint management by Eller College of Management and the University of Arizona Foundation as specified in the Amended and Restated Development Services and Asset Management Agreement dated July 2, 2021.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Administrative Support

• Maintains calendars for the Senior Director of Development; prioritizes and schedules meetings, prepares background materials as needed.
• Schedules department staff meetings.
• Proofreads proposals.
• Prepares reports as directed.

Department Support

• Serves as a first point of contact for donors, staff, and the public. Provides professional and effective customer service in all interactions.
• Acts as a contact point between Central PAE and the college or department for donor acknowledgment questions. Answers questions and provides information based on established guidelines. Create support requests as needed for any issues that may arise.
• Uses the Blackbaud Constituent Relations Database (Lynx) to prepare gift acknowledgment letters and background materials.

Office Operations & Coordination

• Orders and maintains office supplies for the Development and Alumni team.
• Facilitates travel arrangements, including reservations, conference registrations, and related reimbursements.
• Prepares expense and travel reimbursements and travel authorizations for development staff to submit to the PAE for processing and authorization.
• Supports Eller College events, which may occur during evenings or weekends.

Knowledge, Skills, & Abilities

• Self-motivated, focused, positive attitude, flexible, and proactive.
• Highly organized with strong attention to detail and high degree of flexibility.
• Ability to identify creative solutions that address time, budget, and quality.
• Ability to develop, organize, and implement office procedures and systems.
• Ability to deal with sensitive and confidential information with tact and discretion.
• Ability to initiate and complete projects with minimal supervision.
• Proficiency in Microsoft Office.
• Strong proficiency in Microsoft Excel.
• Strong writing, editing and proofreading skills with focus on a message-oriented approach.
• Ability to quickly and effectively gather information by means of interviews, web or database research, etc.
• Ability to learn and follow established UA and UA Foundation (UAF) policies and procedures to complete work.
• Ability to explain and respond to inquiries from a variety of sources based on the established policies.
• Ability to successfully manage multiple priorities in a deadline-driven environment.
• Ability to work well with teams across a variety of departments.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• High school diploma or high school diploma equivalency is required.

Preferred Qualifications

• Experience in higher education setting.
• Experience working with alumni and donors.
• Experience using constituent databases to track information.
• Experience with CRM, board portals or marketing automation systems.
• Experience with web and social media applications.

FLSA

Non-Exempt

Full Time/Part Time

Part Time

Number of Hours Worked per Week

20

Job FTE

0.50

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$ $22.69

Compensation Type

hourly rate

Grade

4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

HR-

Open Date

11/3/2025

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office