Administrative Coordinator

Date Posted:

Country:

United States of America

Location:

HNY33: Bohemia, Long Island, NY (INC) 613 Johnson Avenue , Bohemia, NY, 11716 USA

Position Role Type:

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Must be authorized to work in the U.S. without the company's immigration sponsorship now or in the future. The company will not offer immigration sponsorship for this position. The company will not seek an export authorization for this role.

Security Clearance:

None/Not Required

Collins Aerospace in Bohemia, NY, is seeking a high-performing Administrative Coordinator who is energized by supporting complex operations and making a meaningful impact every day. Are you excited about the idea of helping senior leaders maintain a fast-paced operation that runs smoothly? Do you thrive in roles where your organization, judgment, and proactive approach help entire teams succeed? In this role, you'll support the Director of Operations and the Operations leadership team, partnering across union and non-union groups to drive business priorities forward. You'll join a collaborative, mission-driven organization that values precision, teamwork, and continuous improvement—and you'll play a critical role in keeping our operations performing at their best.

What YOU will do

• Manage complex calendars, prioritize meeting requests, and respond on behalf of the Director of Operations to ensure smooth workflow across the Operations organization.
• Coordinate with contractors, service providers, and city/state agencies while ensuring accurate processing of billings and purchase requests.
• Prepare for key meetings by organizing materials, setting pre-briefs, capturing action items, and maintaining follow-up systems to ensure deadlines are met.
• Proactively identify opportunities to increase leader and team productivity, continuously improving administrative processes and anticipating the needs of the department.
• Generate professional-quality charts, reports, correspondence, and presentations, enabling data-driven decisions and clear communication.
• Support employee engagement efforts, coordinate events, manage office supplies, and uphold budgeting practices to keep operations running efficiently.
• Solve routine problems, plan and manage assigned tasks with minimal guidance, and provide overtime support when required.

What YOU will learn

• How to work closely with senior leadership in a highly matrixed organization and strengthen your ability to influence operational efficiency.
• How union and non-union operational environments function, gaining exposure to cross-functional workflows and business processes.

Qualifications YOU Must Have

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• 4+ years of experience in administrative support, project coordination, or a related role.
• Prior experience preparing meeting materials, agendas, presentations, and capturing/communicating action items.
• Prior experience managing calendars, coordinating meetings/events, processing expenses, and preparing data reports.

Qualifications We Prefer

• Demonstrated project management capabilities, including building strategies, defining actionable steps, and ensuring on-time completion.
• Ability to understand operational workflows, exercise sound judgment, and work across a diverse, matrixed organization.
• Strong verbal and written communication skills with a professional presence and polished phone/reception etiquette.
• Ability to prioritize multiple tasks, make quick decisions, and work proactively in a dynamic environment.
• Experience supporting senior-level leadership.
• Familiarity with MS Project.
• Experience in technical writing, proofreading, and summarizing monthly reports and meeting minutes.

What We Offer

Some of our competitive benefits package includes:

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds
• Tuition reimbursement
• Life insurance and disability coverage
• Ovia Health, fertility, and family planning
• Employee Assistance Plan
• Incentives for a Healthy You
• Autism Benefit
• Doctor on Demand
• Adoption Assistance
• Second Opinion program
• And more

Learn More & Apply Now

Avionics delivers advanced cockpit displays, vision systems, and comprehensive digital solutions for global government, commercial and business aviation customers. We provide connectivity and managed data services to ensure safety and seamless communication for passengers, crews, and militaries, from aircraft and airports to air traffic management. Join us in creating solutions that connect the world, one flight at a time. Start your application today.

• Please consider the following role type definitions as you apply for this role.

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other – propel us all higher, again and again.

Apply now and be part of the team that's redefining aerospace, every day.

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

The salary range for this role is 44,000 USD - 92,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

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