Administrative Assistant

Administrative Assistant Skilled Trades SupportWe're looking for a highly organized and customer-focused Administrative Assistant to join our small, tight-knit office team. This role is essential to keeping our operations running smoothly across skilled trades like construction, pest control, plumbing, and electrical services. If you thrive in a fast-paced environment, enjoy juggling multiple responsibilities, and have experience with CRM systems (especially Jobber), we'd love to hear from youBe the first point of contact for customersanswering calls, emails, and handling inquiries with professionalism and care. Schedule appointments, dispatch jobs, and keep technicians informed and on track. Maintain accurate client records and job details in Jobber. Assist with quotes, invoices, data entry, and permit paperwork. Coordinate with the warehouse and field teams to manage inventory and job readiness. Help with warehouse tasks (loading/unloading, inventory updates) for 6090 minutes daily. Monitor project timelines and communicate updates to clients and staff.Proven experience in an administrative or office support role. Hands-on experience with CRM systemsJobber preferred. Strong communication and multitasking skills. Basic proficiency in Microsoft Excel, Office, and Outlook. Detail-oriented mindset with excellent organizational skills. Familiarity with service-based industries and insurance/client onboarding is a plus. Willingness to learn and grow with the company.Stable Schedule: Start with 4 days/week, transitioning to full-time after 2 months. Supportive Team: Join a small, collaborative office replacing a long-time employee who is retiring. Business Casual Environment: Professional but relaxed dress code. Growth Opportunity: Be part of a company that values initiative and cross-functional supp.This is a Contract to Hire position based out of Bohemia, NY. The pay range for this position is $19.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)This is a fully onsite position in Bohemia, NY.Application Deadline: This position is anticipated to close on Nov 26, 2025.Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.