Administrative Coordinator

Administrative Coordinator (Onsite) Collins Aerospace Bohemia, Long Island, NY (INC) 613 Johnson Avenue , Bohemia, NY, 11716 USA Onsite. U.S.-based role. Requires U.S. citizenship or permanent residency; no immigration sponsorship. Date Posted: 2025-11-21 Security Clearance: None/Not Required Position Overview Collins Aerospace in Bohemia, NY is seeking a high-performing Administrative Coordinator who is energized by supporting complex operations and making a meaningful impact every day. You will support the Director of Operations and the Operations leadership team, partnering across union and non-union groups to drive business priorities forward. What YOU Will Do Manage complex calendars, prioritize meeting requests, and respond on behalf of the Director of Operations to ensure smooth workflow across the Operations organization. Coordinate with contractors, service providers, and city/state agencies while ensuring accurate processing of billings and purchase requests. Prepare for key meetings by organizing materials, setting pre-briefs, capturing action items, and maintaining follow-up systems to ensure deadlines are met. Proactively identify opportunities to increase leader and team productivity, continuously improving administrative processes and anticipating the needs of the department. Generate professional-quality charts, reports, correspondence, and presentations, enabling data-driven decisions and clear communication. Support employee engagement efforts, coordinate events, manage office supplies, and uphold budgeting practices to keep operations running efficiently. Solve routine problems, plan and manage assigned tasks with minimal guidance, and provide overtime support when required. What YOU Will Learn How to work closely with senior leadership in a highly matrixed organization and strengthen your ability to influence operational efficiency. How union and non-union operational environments function, gaining exposure to cross?functional workflows and business processes. Qualifications YOU Must Have High school diploma or AA/AS degree (or other 2?year post?high school training) with a minimum of 4 years of relevant experience. 4+ years of experience in administrative support, project coordination, or a related role. Prior experience preparing meeting materials, agendas, presentations, and capturing/communicating action items. Prior experience managing calendars, coordinating meetings/events, processing expenses, and preparing data reports. Qualifications We Prefer Demonstrated project management capabilities, including building strategies, defining actionable steps, and ensuring on?time completion. Ability to understand operational workflows, exercise sound judgment, and work across a diverse, matrixed organization. Strong verbal and written communication skills with a professional presence and polished phone/reception etiquette. Ability to prioritize multiple tasks, make quick decisions, and work proactively in a dynamic environment. Experience supporting senior?level leadership. Familiarity with MS Project. Experience in technical writing, proofreading, and summarizing monthly reports and meeting minutes. What We Offer Medical, dental, and vision insurance Three weeks of vacation for newly hired employees Generous 401(k) plan with employer matching funds Tuition reimbursement Life insurance and disability coverage Ovia Health, fertility, and family planning Employee Assistance Plan Incentives for a Healthy You Autism Benefit Doctor on Demand Adoption Assistance Second Opinion program And more Salary and Benefits Salary range for this role is 44,000 USD 92,000 USD. Compensation is based on relevant factors including role, location, education, experience, and key skills. Hired applicants may be eligible for benefits such as medical, dental, vision, life insurance, disability, 401(k) match, flexible spending accounts, flexible work schedules, and more. Specific benefits depend on business unit and collective bargaining agreements. Apply & Additional Information Avionics delivers advanced cockpit displays, vision systems, and comprehensive digital solutions for global government, commercial, and business aviation customers. Join us in creating solutions that connect the world, one flight at a time. Start your application today. Onsite: Employees who are working in onsite roles will work primarily onsite, including all production and maintenance employees who are essential to the development of our products. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. Factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act. Privacy Policy and Terms: Click on the link to read the Policy and Terms #J-18808-Ljbffr