HR Assistant

4 days ago


Franklin, Tennessee, United States JAB Management Services Full time

SUMMARY:

Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Assist HR team with day-to-day administrative tasks to include but not limited to filing, data entry, and document management.
  • Serves as a backup to answer phones as well as serves as a backup contact for the company's main telephone line directing calls to the appropriate parties.
  • Maintain the integrity and confidentiality of human resource information, files, and records as well as client information at all times.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Send meeting invitations, capture meeting minutes, and send recaps to attendees for various HR staff meetings.
  • Partner with key members of executive leadership to organize and facilitate quarterly strategic planning meetings to include capturing minutes and overseeing any action items assigned to ensure they are completed.
  • Partner with key members of executive leadership to organize and facilitate weekly communication meetings to include capturing minutes and overseeing any follow up needed post meeting.
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Serves as a backup for mail distribution.
  • Assists with in office new hire orientations and serves as a backup.
  • Computer skills should include the full Microsoft Office suite as well as the ability to learn in-house software systems.
  • Maintain an accurate and up-to-date strategic planning manual with continuity BUS plan and goals.
  • Perform all other duties as assigned.

  • High School Diploma or equivalent required

  • 2+ years of related experience
  • Strong Microsoft Office, Internet, and email skills
  • Great attention to detail
  • Ability to work independently with initiative.
  • Ability to adapt to a rapidly changing environment
  • Highly organized
  • Ability to multitask
  • Human resources industry certification is a plus
  • Basic Life Support (BLS) certification; hands-on training (we will train you) preferred

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