Administrative Assistant II
3 days ago
Administrative Assistant II
The Vaccination and Health Connection Hub - Pennsylvania-Pittsburgh
The Administrative Assistant II role serves three primary functions at the Hub:
- Patient Billing: The initial point of contact for patients to make an appointment, enroll in services, and bill patient care services. The position gains expertise in patient engagement and billing, ensuring each service is accurate to ensure that claims are paid.
2. Student Engagement and Support: The first point of contact for students coming to engage with the Hub. Responsibilities for this position include initial email outreach and coordination with students, managing applications, scheduling students in the volunteer management software, welcoming and ensuring students are signed into the volunteer system, completion of their assignments, and support for patient engagement.
3. Administrative and Outreach Support: The first staff member patients see and is central to providing patient services as well as patients' perception of care. This position fills multiple administrative duties such as answering phones, preparing travel patients records, monitoring multiple email boxes, ordering supplies, and answering patient questions. This position also supports off-site clinics both on the Oakland campus (mass vaccinations and campus outreach) as well as travel to support the regional campuses.
Job Summary
Performs administrative assistant support work of moderate complexity.
Essential Functions
Routine problem solving is required, generally guided by policies, procedures and business plans. Decisions outside of standard policies are referred to a higher level manager.
Physical Effort
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
Assignment Category
Full-time regular
Job Classification
Staff.Administrative Assistant II
Job Family
Administrative Support
Job Sub-Family
Clerical
Campus
Pittsburgh
Minimum Education Level Required
Associate's Degree
Minimum Years of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule
Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement
On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents
Resume
Optional Documents
Not Applicable
-
Deputy Court Administrator, Juvenile Court
4 days ago
Pittsburgh, Pennsylvania, United States Administrative Office of Pennsylvania Courts Full timeThe 5th Judicial District of Pennsylvania is seeking a Deputy Court Administrator, Family Division, Juvenile & Dependency Sections. This is a management position responsible for developing and managing all policies and personnel related to the operation of the Juvenile Probation Department. Additionally, the incumbent will provide oversight of all...
-
Administrative Assistant
5 days ago
Pittsburgh, Pennsylvania, United States The Training and Education Fund Full time $20 - $23Job Title: Administrative AssistantReports to: Executive AssistantEmployment Status: Full-Time, Hourly (Non-Exempt)Compensation: $20 - $23/hour based on experienceBenefits: Fully paid family health and welfare plan, including Medical, Dental, Vision, and Prescription; Short-Term Disability; pension contribution; optional 401K; and generous...
-
Administrative Assistant
1 week ago
Pittsburgh, Pennsylvania, United States Central Data Services, Inc Full time $36,000 - $72,000 per yearAdministrative Assistant – Downtown Pittsburgh, PACentral Data Services, Inc.Are you someone who enjoys helping others and takes pride in making a difference every day? At Central Data Services, Inc. (CDS), the largest locally owned employee benefit services firm in the greater Pittsburgh area, we're looking for a compassionate, detail-oriented...
-
Administrative Assistant
2 weeks ago
Pittsburgh, Pennsylvania, United States Petraglia Auto Service Full time $41,632 - $52,328 per yearAbout UsPetraglia Auto Service is a trusted, family-owned automotive repair shop proudly serving Pittsburgh and surrounding areas for many years. We specialize in complete automotive diagnostics, maintenance, and repair services for all vehicle types. Our mission is to provide honest, high-quality service with a personal touch.As our business continues to...
-
Administrative Assistant
2 weeks ago
Pittsburgh, Pennsylvania, United States IntePros Full time $40,000 - $60,000 per yearAbout the RoleIntePros is seeking an Administrative Assistant to join the Asset Servicing team. In this role, you'll help keep corporate action and proxy processes running smoothly. You'll make sure client data, proxy voting, and class action payments are handled accurately and on time. This is a great opportunity for someone who's organized,...
-
Administrative Assistant
3 days ago
Pittsburgh, Pennsylvania, United States Nutritional Frontiers Full timeAdministrative Assistant (Full-Time/Part Time)Position Overview:Nutritional Frontiers is looking for a motivated and detail-oriented Administrative Assistant to join the Nutritional Frontiers team This position plays a key role in supporting our leadership, sales, and operations teams by ensuring daily business functions run smoothly and efficiently. The...
-
Administrative Assistant
2 weeks ago
Pittsburgh, Pennsylvania, United States Nutritional Frontiers Full timeAdministrative Assistant (Full-Time/Part Time)Position Overview:Nutritional Frontiers is looking for a motivated and detail-oriented Administrative Assistant to join the Nutritional Frontiers team This position plays a key role in supporting our leadership, sales, and operations teams by ensuring daily business functions run smoothly and efficiently. The...
-
Administrative Assistant
1 week ago
Pittsburgh, Pennsylvania, United States Asbury Heights Full time $40,000 - $60,000 per yearJoin Our Vibrant Team as an Administrative Assistant at Asbury HeightsAre you a highly organized, detail-oriented individual with a passion for supporting a thriving community? Asbury Heights, a leading senior living community in Pittsburgh, PA, is looking for an enthusiastic Administrative Assistant to be the backbone of our Human Resources and Maintenance...
-
Administrative Assistant
2 weeks ago
Pittsburgh, Pennsylvania, United States Township of Upper St Clair Full time $40,000 - $60,000 per yearPOSITION SUMMARYPerforms a variety of responsible administrative, secretarial, and clerical duties in support of the Department of Administration and the Department of Finance. Primary responsibilities include providing assistance to the Assistant Township Manager and Director of Finance, preparing correspondence, contracts, and Board of Commissioners'...
-
Administrative Assistant
1 week ago
Pittsburgh, Pennsylvania, United States Avion Networks Full time $86,338 per yearJob Title: Administrative Assistant (Bilingual Japanese)Pay Rate: $ 20.89 /hr on W2Start Date: January 5, 2026End Date: December 31, 2026Key Requirements:High school diploma or higher5+ years of relevant administrative experienceBilingual must be able to communicate in JapaneseExcellent teamwork and communication skillsStrong personal initiative,...
