Executive Assistant To CEO

5 days ago

Newark, New Jersey, United States Fitz's Fish Ponds Full time $60,000 - $100,000 per year

Executive Assistant to CEO

Company Overview
Fitz's Fish Ponds is a distinguished company known for designing, constructing, and maintaining outstanding ponds, waterfalls, and other water features. We believe that each water feature should be unique and welcome creative concepts. Our teams are made up of talented and creative individuals, and as our company expands, we are constantly seeking to welcome more members to our team

Position Summary

Fitz's Fish Ponds is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Chief Executive Officer. This role requires someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings organization and structure to a dynamic schedule. The ideal candidate is a true self-starter who can confidently take initiative, solve problems independently, and step into any task that helps the CEO and broader leadership team operate effectively.

Responsibilities

  • Provide comprehensive administrative support to the CEO, including managing complex calendars, scheduling meetings, and coordinating travel and logistics
  • Anticipate needs by proactively preparing materials, information, and next steps ahead of meetings, trips, or client interactions
  • Serve as a key liaison between the CEO, internal teams, clients, and partners, ensuring communication is timely, professional, and effective
  • Coordinate travel itineraries, site visits, and business events across multiple locations and time zones
  • Monitor and manage incoming requests, emails, and tasks, ensuring important priorities are addressed efficiently
  • Prepare and edit correspondence, presentations, and reports with strong attention to detail and accuracy
  • Support the execution of company initiatives, special projects, and team events as needed
  • Handle confidential and sensitive information with a high level of discretion and professionalism
  • Step into any task or project that helps move the business forward, including but not limited to organizing logistics, gathering information, and coordinating key deliverables

Qualifications

  • 3+ years of experience supporting C-level executives or senior leadership, preferably in a fast-paced, entrepreneurial, or client-facing environment
  • Exceptional organizational and time management skills with the ability to manage multiple priorities under tight deadlines
  • Strong written and verbal communication skills, with a polished, professional demeanor
  • A proactive problem-solver who anticipates needs, takes initiative, and follows through with minimal direction
  • Adaptable, resourceful, and comfortable working independently and managing changing priorities
  • Proficient in Microsoft Office Suite, Google Workspace, and/or other relevant productivity tools
  • Willingness to occasionally adjust hours or travel to support events or business operations
  • High School Diploma, GED or equivalent - Required

Schedule: Monday through Friday 8:30 AM - 4:30 PM

Salary:
Starting at $50,000 annually with high growth opportunities

Benefits

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401k and company match
  • Employee company discount
  • High-growth and promotion opportunities

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