Project Coordinator

Premier Press is one of the largest creative production companies on the West Coast, working with some of the most recognizable brands from around the world. If you're someone who's a self-starter, detail oriented and motivated to learn, this could be a great opportunity to work at an exciting and growing company. Visit our website to see our great work

Our mission is to bring order to the chaos of creative production & distribution, making it easy to bring your brand to life. Our vision is to create a world free from dull marketing. 

Our core values are to: 

- Go beyond 

- Discover new ways & ideas  

- Respect ourselves, each other, & our community 

- Deliver the best client experience 

Job Title: Project Coordinator 

Classification: Full-Time, Exempt 

Salary: $44,000 - $52,000 DOE

Reports to: VP of Sales

Schedule: Monday - Friday, 8am- 5pm (occasional evenings/weekends as needed) 

Location: In-Office (no remote), 5000 N Basin Ave., Portland, OR 97217 

General Summary:

A Project Coordinator supports Account Directors and Project Managers by organizing day-to-day logistics and keeping work on track. They handle schedules, documentation, communication, and follow-ups across teams and vendors, making sure tasks move forward smoothly. The role is detail-oriented, collaborative, and focused on removing roadblocks so projects are delivered on time and within scope.

Essential Functions:

• Partner closely with Account Director and Project Managers to deliver on client needs. Run errands as needed for client and sales needs. 
• Manage day-to-day communication with clients and Account Director, supporting overall account management
• Review RFQs, gather specifications, and request estimates in collaboration with Account Director. 
• Create accurate estimates, sales orders, and purchase orders; set clear schedule expectations.
• Arrange and lead kickoff meetings with stakeholders to align on program/project details.
• Assist in problem solving production issues and implement corrective measures. 
• Coordinate and supervise installations. 
• Assist in managing project tracking, provide updates to clients, and resolve shipping/logistic issues as needed. 
• Finalize and maintain project grids/distros, ensuring accuracy from initiation through completion. 
• Initiate requests to the Creative Department for deck creation and concepting.
• Provide material samples (stock, ink, foil, etc.) to Account Director or directly to clients. 
• Collaborate with internal teams and external vendors to develop prototypes. 
• Participate in press checks to ensure production quality.
• Provide exceptional customer service with both internal and external clients.
• Other duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Skills & Qualifications:

• Must be dependable and have a solid work ethic
• Excellent customer service skills
• Excellent written and verbal communication skills and can work with all levels of staff, clients, supplies, and operations.
• Strong time management, critical thinking, monitoring, organization, coordination, problem solving, judgement, and decision-making skills. 
• Ability to multitask and prioritize responsibilities effectively

Supervisory Responsibility: This position has no supervisory responsibilities.

Additional Details 

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand and sit; walk; use hands and fingers, handle or feel; reach with hands and arms; and push carts. The employee is occasionally required to stoop or kneel. The employee must frequently lift and move up to 5 pounds and occasionally lift and move objects up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Alcohol and Drug-Free Policy: We are an alcohol and drug-free workplace. Offers are contingent on the successful completion of background checks and drug screenings.  (While we prohibit impairment on the job, our policy does not restrict lawful, off-duty marijuana use.)

EEO: Premier Press provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any time without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.