Administrative Assistant-MWC

1 week ago

Tallahassee, Florida, United States McGuireWoods LLP Full time $40,000 - $80,000 per year
Overview

McGuireWoods Consulting (MWC) is seeking an Administrative Assistant located in our Tallahassee office. This position will support senior consultants who provide public affairs services to Fortune 500 clients.  Duties will include processing correspondence, maintaining calendars, scheduling, time entry, expenses, research and other duties as assigned.  The position will interact with current and former elected officials on a regular basis. This role requires the candidate to work in our office five days a week, offering a dynamic and collaborative work environment.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities
  • Maintains calendars and arranges appointments, which may include organizing meals.
  • Arrange travel reservations, including airfare, hotel, car rental, etc.
  • Drafts correspondence and documents in proper format as requested.  Retains documents in worksite using secure document procedures.
  • Process all expense related items (invoices, reimbursements, check requests) using Chrome River.
  • Performs administrative duties such as copying, scanning/faxing, mailing letters, etc.
  • Processes incoming and outgoing correspondence as appropriate; including mailings, invitations, and bills.
  • Performs time entry for assigned McGuireWoods Consulting staff.
  • Performs research when requested by consultants.
  • Assist with office functions and events.
Qualifications
  • Bachelor's Degree preferred and a minimum of two years of experience in an administrative capacity; or equivalent combination of education and experience.
  • Ability to work independently, as well as with a team, and, at times, with little direction.
  • Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
  • Excellent written and verbal communication skills, with strong attention to detail, writing, and proofreading skills.
  • Planning and organizational skills.
  • Knowledge of multiple software packages, including Word, Excel and PowerPoint.
  • Ability to handle multiple tasks simultaneously.
  • Ability to maintain confidentiality.

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