OPS Administrative Assistant I

Requisition No: 864108

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant I

Pay Plan: Temp

Position Number:

Salary: AGENCY TO UPDATE

Posting Closing Date: 11/12/2025

Total Compensation Estimator Tool

FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Anticipated Vacancy

Title: OPS Administrative Assistant I

Rate of pay: $16.83 an hour

Working hours: 8am-5pm, 1920 per fiscal year

Advertisement Date: ASAP

Position number:

Location: 3800 Commonwealth Blvd, Tallahassee, Florida, 32399

Region: Headquarters

Phone

Supervisor: John Godwin

Employment in this position is contingent upon a satisfactory criminal history record check.

Agency information

Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient,

The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the [insert name of Section/Office (Section or Office acronym)] of the Florida Fish and Wildlife Conservation Commission's Division of Habitat and Species Conservation.

Minimum Qualifications: A high school diploma and five years of professional experience in administrative work. A bachelor's degree can substitute for four of the five years' experience.

This is the position of Administrative Assistant I in the Invasive Plant Management Section in the Division of Habitat & Species Conservation. This position provides significant administration and purchasing assistance to all program staff. It requires a high degree of judgement, business management skills and attention to detail.

The incumbent is expected to work as an effective member of the office management team and independently with limited supervision. The successful candidate will demonstrate knowledge, skill, and ability in performing duties related to customer service, purchasing, contracting and travel in accordance with State of Florida law, standards, policies, and procedures. The major responsibilities of the position include:

This position will act as the primary telephone operator for the section and is expected to have excellent customer service skills.

Conducts daily administrative tasks and/or assignments, process various correspondence, and incoming mail / packages.

Maintains division vehicle logs and submits all Monthly Vehicle Reports using Laserfiche.

Maintains Tallahassee vehicles and is responsible for all preventive maintenance (oil changes, car washes, all point yearly inspections).

Assist staff with quote requests from vendors utilizing the FWC Purchasing Manual and State of Florida Purchasing Rules and Regulations.

Purchases supplies and equipment for office utilizing State of Florida P- Card.

Prepares and maintains spreadsheets and charts. Must have advanced skills in Excel.

Reviews and submits invoices in MFMP in an accurate and timely manner.

Assists division staff with questions regarding State of Florida Travel and agency policies regarding travel. Submits all Travel for program staff using Laserfiche.

Works closely with Wildlife Viewing Section to fulfill the public's request for publications produced by the office.

The ability to lift approximately 25 pounds.

Assist with mail outs from the warehouse, and general upkeep of inventory in storage room (cleanliness, receiving shipments, organizing) in support of our section's responsibilities and requirements for service to the public.

Acts as the first contact for prospective agency volunteers, routing inquiries as appropriate to FWC staff.

Assists staff with questions regarding policies and procedures to ensure compliance with State Regulations, internal management policies and procedures regarding administrative paperwork, budgets, or clerical matters.

Knowledge, Skills and Abilities

Highly organized with an attention to detail

Knowledge of financial management practices

Knowledge of business functional areas such as purchasing, accounting, and budgeting

Ability to manage the business functions in a state agency

Highly productive, ability to determine work priorities, and ensure proper completion of work assignments

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others

Ability to understand and apply applicable rules, regulations, policies and procedures relating to purchasing and budgeting

Ability to work independently

Ability to solve problems and make decisions

Excellent organizational skills, attention to detail and commitment to customer service. Proficient in oral and written communications, correct grammar, punctuation, and spelling. Able to identify math operations needed to complete tasks and correctly perform calculations. Proficient in work-related tasks using Microsoft Office Word, Outlook and Excel. Must be able to lift 25 lbs.

Preferences:

Strong Microsoft Excel Skills with the ability to create complex spreadsheets useful in analyzing data.

List of any subordinates supervised: n/a

Level of Education - minimum of High school diploma or AA degree preferred

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a resume and cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

• State of Florida 401(a) FICA Alternative Plan - mandatory

• Workers' Compensation - mandatory

• Reemployment Assistance (Unemployment Compensation) - mandatory

• Participation in state group insurance (must meet eligibility requirements. Consult with People First or the servicing Human Resource Office for details.)

• Deferred Compensation - voluntary

• Employee Assistance Program – voluntary

• Learn more at

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

• Any form of paid leave

• Paid holidays

• Participation in the Florida Retirement System

• Reinstatement rights or retention rights

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.