Administrative Assistant

2 weeks ago

Riverside, California, United States Eadie + Payne, LLP Full time $40,000 - $60,000 per year

About the Role

We're looking for a capable, detail-oriented Administrative Assistant to help keep our office running smoothly and support light creative and event-planning tasks. The right person is organized, proactive, and comfortable juggling both administrative duties and occasional design or marketing projects.

You'll help manage daily office operations, assist with firm events (like our annual Halloween party and Meet the Firms outreach), and maintain a consistent presence on LinkedIn and Canva for internal posts and materials.

Key Responsibilities

  • Greet and assist clients with professionalism and warmth.
  • Provide general administrative and word processing support (letters, reports, presentations).
  • Coordinate firm activities and small in-house events.
  • Prepare and send proposals and client communications via mail, email, or electronic portal.
  • Order and manage office supplies, coffee, groceries, and lunches for partners as needed.
  • Support social media and internal communications, including light Canva design work.
  • Print, bind, and assemble physical and digital reports.

Qualifications & Skills

  • Excellent communication and grammar skills.
  • Proficiency in Microsoft Word and Excel (InDesign and Photoshop are a plus).
  • Experience using Canva or similar platforms for basic graphics or posts.
  • Strong organization, prioritization, and follow-through.
  • Dependable, professional, and discreet.
  • Able to multitask effectively in a fast-paced environment.

Preferred Experience

  • Prior experience in an office or professional services firm.
  • Familiarity with social media scheduling, event coordination, or light marketing work.

Physical Requirements

  • Ability to bend, lift, and carry items (files, boxes, supplies) as needed.

Equal Opportunity

Eadie + Payne is committed to maintaining a workplace free from discrimination and harassment of any kind.

Job Type: Full-time

Pay: $ $22.00 per hour

Expected hours: No less than 40 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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