Risk Coordinator

Overview:

• We are currently seeking a proactive and detail-oriented individual to join our team as a Risk Coordinator. This position will provide essential support in the Risk Team for insurance policies, contracts, compliance, licensing, and claims efficiently. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen attention to detail.

Responsibilities:

• Insurance Support:
• Assist in the administration of insurance policies, including data entry, document management, and filing.
• Maintain accurate records of insurance policies, premiums, coverage details, and expiration dates.
• Communicate with insurance providers to obtain quotes, policy updates, and other relevant information.
• Support the insurance renewal process by gathering necessary documentation and coordinating with brokers.
• Assist in responding to inquiries from internal staff regarding insurance coverage and procedures.

• Tracking certificates of insurance

• Contract Assistance:

• Provide administrative support for contract preparation, review, and execution.
• Assist in organizing and maintaining a centralized repository of contracts and related documents.
• Support contract approval and filing processes by tracking deadlines and coordinating with relevant parties.
• Assist in drafting correspondence related to contract negotiations, amendments, and terminations.

• Assist in conducting research and gathering information to support contract management activities.

• Claims Processing:

• Assist in processing insurance claims by gathering documentation, completing forms, and submitting claims.
• Maintain organized records of claim documentation, including incident reports, receipts, and correspondence.
• Follow up on pending claims and communicate with insurance providers to track claim status.
• Assist in resolving inquiries and issues related to claims processing from internal stakeholders.

• Support the claims adjustment process by providing administrative assistance as needed.

• Licensing/Compliance

• Provide administrative support for Business Licensing.
• Assist in organizing and maintaining a centralized repository of licenses and related documents.
• Support Risk with filing processes by tracking deadlines and coordinating with relevant parties.
• Assist in completing applications as required for each State, County, and Municipality requirements.
• Assist in conducting research and gathering information to support Risk Management activities.
• Develop and maintain a comprehensive understanding of federal, state, and local regulations governing the construction industry, including but not limited to MBE/DBE/WBE requirements, qualifications and management.

• Design, implement, and manage compliance programs to ensure adherence to regulatory requirements and industry best practice including ESG requirements and communication.

• General Administrative Support:

• Provide general administrative support to Risk Management Team.
• Assist with scheduling meetings, preparing agendas, and taking meeting minutes as required.
• Assist in organizing and maintaining electronic and physical filing systems for documentation.
• Perform data entry, scanning, and photocopying tasks as needed.

• Assist with special projects and other duties as assigned by management.

• Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Previous experience in an administrative support role, preferably in insurance, contract management, or claims processing.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Why Join Us:

• Opportunity to gain valuable experience in insurance, contract management, and claims processing.
• Supportive work environment with opportunities for growth and professional development.
• Competitive compensation and benefits package including a 401K program

• Make a meaningful impact by contributing to the efficient operation of our insurance, contract, and claims processes.

• If you are a motivated and organized individual with a passion for administrative support and a desire to learn about compliance, insurance, contracts, and claims, in construction we encourage you to apply for the position. Join us in supporting our team and ensuring the smooth operation of our business processes.