Office Administrator

Job Description

The Office Administrator is responsible for processing

accounts payable for the facility, ensuring timely and accurate payment of

invoices. This role supports all month-end accounting reports and submits

documentation of customer returns for credit to the accounting department.

Additionally, the Office Administrator administers and coordinates facility HR

functions, including new hire onboarding and benefits enrollment.

Responsibilities

• Approve payroll for all hourly employees and temporary workers at the facility.
• Manage the facility's attendance policy to ensure compliance and accuracy in timekeeping.
• Enter daily production into Titan software and coordinate with the production scheduler to correct and validate daily production data.
• Run reports for the facility manager and each supervisor after posting production.
• Run the Schedule Compliance Report for the facility manager.
• Perform other office tasks such as answering phone calls, attending to walk-ins, and ordering office supplies.

Essential Skills

• Proficient in invoicing and Microsoft Excel.
• Strong skills in employee engagement and timekeeping.
• Experience in production reporting and document management.
• Customer service and data entry proficiency.
• Office administration and front desk management.
• Payroll processing.

Additional Skills & Qualifications

• High school diploma or GED equivalent; an associate's degree is preferred.
• At least two years of previous experience in office management; dispatching experience is a plus.
• Experience with invoices through mail and email.
• Experience with packing slips and shipping invoices is a significant advantage.
• Ability to scan and mail invoices into corporate, working with the corporate team.
• Experience handling phones and customer service.
• Experience with timecards is a plus.
• Proficient in Microsoft Office including Outlook and Excel.
• Familiarity with Titan software is a plus, beyond QuickBooks.

Work Environment

• This role is on-site, working Monday through Friday from 7:00 am to 3:00 pm. You will collaborate closely with the Dispatch, Sales team, HR, and Regional Manager in a professional and supportive environment.

The pay range for this position is $ $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Charleston,SC.

This position is anticipated to close on Oct 13, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.