Office Manager/Administrative Assistant

1 week ago

Charleston, West Virginia, United States WVFSRS Full time

Benefits:

  • Bonus based on performance
  • Company parties
  • Competitive salary
  • Paid time off

Job Summary: The Office Manager is responsible for performing a variety of support functions including administrative activities, supply ordering, scheduling appointments, and travel, answering incoming calls, mail distribution, overseeing the postage, billing and shipping accounts.Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion is necessary.

Qualifications and Education Requirements

  • High School Diploma or GED
  • Access to reliable transportation
  • Experience utilizing administrative skills

Preferred Skills

  • Interpersonal skills – getting along with others in the office as well as being welcoming to those encountered on the phone or in person helps a clerical staff shine
  • Professionalism – as a representative of the company who interacts with the public, clerical staff should look and act in ways that reflect well on the employer
  • Independence – busy offices depend on clerical staff to do their job well with limited supervision
  • Language skills – in addition to speaking clearly and correctly on the phone, clerical staff should have a solid grasp of grammar and be able to spot spelling mistakes
  • Typing skills – both speed and accuracy are important for turning out documents
  • Computer competency – thorough familiarity with Microsoft Office products is helpful, as is a willingness to master industry-specific software
  • Discretion – while filing or entering data, clerical staff may encounter personal or confidential information and need to respect the privacy of others

Certifications All certifications will be required to be completed prior to start date with revalidation per company's policy

  • HIPAA
  • Adult CPR - First Aid
  • Blood Borne Pathogens

CPI validation required within 30 days of employment with revalidation per company's policy.

Role and Responsibilities

  • Keeping records of files in timely and organized manner
  • answering and directing phone calls accordingly
  • Attending to correspondence
  • Maintaining Filing systems and typing up forms and other copy.
  • Welcoming visitors to the office
  • Keeping an inventory of office supplies
  • Client intake as needed
  • Other duties as assigned

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