Administrative Programs Manager II

Job Posting Title

Administrative Programs Manager II

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC Business Services

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$65,000.00

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial for executive level positions, or other comparable managerial responsibilities. Positions in this job family differ from the Programs Manager job family as they do not supervise staff.

Typical Functions

• Conducts annual property audits to maintain accurate risk management insurance data. Oversees the management of state-owned housing, including review of rent collection, maintenance coordination, tenant lease execution, rental rate studies, and property inspections. Maintains accurate records and ensures efficient operation of all assigned properties. Maintains an accurate inventory of real property assets, assigns space within administrative buildings, and manages real estate-related administrative tasks.

· Facilitation of annual review and approval process for all financial-related agency policies. Conducts research for the purposes of policy analysis. Develops and recommends policies, rules and regulations which pertain to the financial administration of assigned programs consistent with federal and state laws; participates in program analysis, including the analysis of problems and needed services.

· Serves as the agency liaison to OMES-REALS, managing all property lease requests, acquisitions, and renewals. Ensures timely and accurate submission of lease documentation and supports contract management to prevent service disruptions.

• Plans, organizes, directs/manages a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.

· Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.

· Provides direction to staff in planning, promoting, and implementing programs in accordance with agency policies and goals.

· Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.

Level Descriptor

At this level employees are assigned responsibilities, which are small in size or scope involving the direction, management, coordination, or implementation of various programs or functions within an agency. This may include professional level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of basic research and statistical techniques; and of federal and state laws and regulations relating to administration of assigned programs.

Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.

Education and Experience

Education and Experience requirements at this level consist of a bachelor's degree and two years of professional regulatory and/or statutory experience and policy research and interpretation, or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.

Special Requirements

Experience and proficiency with MS Outlook, MS Excel and MS Word are required. Project management software knowledge is preferred.

Applicants must be willing and able to perform the necessary travel and possess a valid driver's license at the time of appointment and retain a valid driver's license while assigned to this job classification.

This position will require travel.

Additional Job Description:

Business Services

This is not a remote position.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday

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