Assistant Coordinator

2 days ago

Del Mar, California, United States Del Mar Fairgrounds22nd District Agricultural Association Full time

Job Overview

A position within the Agriculture, Arts and Education Department, the Flower Show Assistant Coordinator: Assists the Flower Show Coordinator in the coordination and management of floral (cut flower & floral design) competitions, educational presentations, community engagement, displays, vendors, and activities related to the San Diego County Fair's Flower Show. Develops and stewards' community, club, professional organization, and vendor relationships to promote the exhibit's benefits and opportunities. Pursues the mission of the Agriculture, Arts and Education Department – To connect our audience to agriculture and arts by creating inspiring and innovative exhibits, enriching educational experiences and competitions that encourage community connection.

Duties and Responsibilities include, but are not limited, to the following:

  • Assists the Coordinator, Program Supervisor, and team members in executing the exhibit's objectives and goals.
  • Performs industry and community outreach to maintain and develop new relationships. Attends club and professional organization meetings to promote the exhibit's opportunities.
  • Understands and interprets entry material in order to assists exhibitors in all aspects of entry, drop-off and pick-up of entries.
  • Helps coordinate and implement programs, presentations, demonstrations, and activities.
  • Monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement.
  • Assists in the direction of staff in assembly, maintenance and disassembly of the exhibit.
  • Interacts with exhibitors, fairgoers and other stakeholders to ensure an enjoyable experience.
  • Provides prompt and knowledgeable responses to exhibitor and fairgoer questions.
  • Works safely (including office environments) and wears proper personal protective equipment.
  • Acts ethically.
  • Uses established department IT systems; maintains appropriate digital files.
  • Attends required in-person meetings and video conferencing sessions.
  • Promotes the District's F.A.I.R. values by creating a quality guest experience for both internal and external customers.

Qualifications

  • Ability to work collaboratively with team members; excellent customer service skills; follows oral and written instructions.
  • Knowledge of the local floral and agricultural community.
  • Knowledge and proficiency of basic IT tools such as Microsoft 365 applications, digital document formats and folder structures.
  • Experience in event planning, budget forecasting, and team building are preferred.

Working Conditions

  • Indoor work includes periods of sitting, using a computer and other office equipment, including an office space with fluorescent lighting.
  • Outdoor work includes exposure to weather conditions and fluctuating temperatures.
  • Exposure to farm animals, dust, dirt, and unpleasant odors.
  • Moderate physical exertion includes walking, standing, squatting, bending, and lifting to 25 lbs.
  • Flexible schedule including nights, weekends, and holidays outside of fair dates.

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