Office Administrator

2 weeks ago

Burlington, Vermont, United States OE Enterprises, Inc. Full time $15 - $17

Office Administrator
Salary: Pay $15-$17, Full Benefits, 401K, Paid Time Off

Minimum Qualifications

High School Diploma or equivalent required; Associate degree preferred.Experience working with individuals with intellectual and/or developmental disabilities (I/DD) preferred.Prior supervisory experience a plus.Strong problem-solving, organizational, and multitasking skills in a fast-paced environment.Excellent written and verbal communication skills.Proficiency in Microsoft Word, Excel, and familiarity with Electronic Health Record (EHR) systems.Ability to maintain a positive and collaborative work environment.Must present a sustained, good driving record.Ability to successfully complete required pre-employment screenings, including drug screening and background check. Position Summary
The Office Admin plays a key role in supporting the daily operations of the Burlington office. This position ensures efficient office management by overseeing administrative functions, maintaining records and correspondence, coordinating office procedures, and assisting with compliance reporting. The Office Admin serves as a central point of contact for staff, clients, and visitors, while promoting OE's mission and maintaining a professional and welcoming office environment. Duties & ResponsibilitiesAnswer and route telephone calls and emails to appropriate staff.Monitor office equipment and supply inventory; order replacements as needed.Organize and maintain records, spreadsheets, safety logs, and accreditation documentation.Coordinate office repairs and maintenance; ensure custodial services keep the office clean, safe, and functional.Provide administrative support for website content, events, newsletters, and annual reports.Assist senior management in improving office operations and procedures.Perform data entry and generate accurate reports.Draft correspondence, contracts, and management-level presentations.Collect and distribute mail daily, including processing outgoing and overnight mail.Provide clerical support such as preparing documents, filing, and sorting materials.Maintain organized office files and ensure accessibility for staff.Assist in compliance with state, federal, and CARF standards, including drafting and submitting required reports.Address immediate needs and support staff with tasks as they arise.Perform other duties as assigned. Key SkillsStrong written and verbal communication skills, including report writing.Excellent organizational skills and ability to multitask effectively.Flexibility to adapt to changing environments and priorities.Strong interpersonal skills to maintain positive and professional relationships.Leadership abilities to manage challenges and support staff.High attention to detail to ensure accuracy and thoroughness in all tasks.

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