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Administrative Program Coordinator

2 weeks ago

Burlington, Vermont, United States HowardCenter Full time

Click the link below to learn how Howard Center helps change lives:

Administrative Program Coordinator

Supervise and oversee an administrative support team that provides administrative, operational, and technical support to multiple programs in order to maintain effective and efficient operations. Administrative Program Coordinators collaborate within and outside their assigned programs, often in roles of process leaders and liaisons to internal and external partners. A valid driver's license and personal transportation is required.

Responsibilities:

  • Provides day-to-day coordination of operations; communicating with programs and business units as needed to ensure that programs and/or sites operate safely, efficiently and effectively.
  • Ensures program or business unit operations comply with organizational policies and procedures.
  • Maintains departmental records and an accessible knowledge base of program or site-specific documented policy and procedures. Performs data entry, manages databases, and generates reports as required.
  • Supports use of office, electronic health record, and other technology used by program staff by assisting with new client registrations, audits, AV support, basic troubleshooting, and staff training.
  • Supports clients by providing customer service, interpreter access, patient financial services (e.g. financial registrations, insurance assistance and prior authorizations), assistance with new client intake workflows and program orientations, support for lab services, reminder calls, and distribution of funds and other property to clients as necessary within programs.
  • Supports staff by supervising administrative assistant(s); provides administrative support for training and credentialing processes, assists with site or program-specific staff needs.
  • Provides support for meetings, trainings, and events and related technical and logistics coordination and participates in or contributes to special projects as assigned.
  • Provides or oversees office supports as needed in programs or work sites. Office supports include general clerical duties such as reception coverage; supply ordering, mail and copy center support. Supports financial operations by processing and documenting of payments for goods and services. Examples of financial supports include contract workflows, invoicing, check requests, and purchase order processing.

Requirements:

  • At least two years of administrative and supervisory experience
  • A valid driver's license and use of a personal vehicle

Structure:

  • Full-time (37.5 hours/week)
  • Exempt
  • Starting at $49,493.17
  • We offer a competitive salary commensurate to experience

Benefits:

  • Accrue 36 days of combined time off per year for full-time employees (and increasing with years of service); pro-rated for positions 16 hours or more
  • Comprehensive health insurance with 80% agency-paid premium support for individuals, couples, and families (pro-rated for part time). This Point of Service Plan features no deductible.
  • Two Dental options
  • Vision Insurance
  • Employer 401(k) contributions
  • Employer Paid Life, AD&D, Short Term and Long Term Disability insurance
  • Medical & Childcare Flexible Spending Account
  • Childcare Stipend
  • Employee Assistance Program
  • Employee referral program with financial payment
  • Discounted online undergraduate/graduate courses through Champlain College truED
  • Award-winning workplace wellness program including physical fitness groups for staff, financial wellness incentives, and ongoing workplace wellness advocacy and education
  • Voluntary benefits from local/international businesses: discounted gym memberships, mobile phone service, ski/snowboard passes, auto/home insurance, and more
  • Employee referral and sign on bonus is subject to Howard Center policy, for both internal and external applicants.

Our Values: Clients are at the heart of our decision making. We are committed to individual and collective well-being and success. We are responsible stewards of the resources entrusted to us. We are steadfast in our practice and pursuit of excellence.

Howard Center is proud to be an Equal Opportunity Employer. The agency's culture and service delivery is strengthened by the diversity of its workforce. Minorities, people of color, LGBTQIA+ and persons with disabilities are encouraged to apply. EOE/TTY. Visit "About Us" to review Howard Center's EOE policy

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.