Receptionist/ Administrative Assistant

6 days ago

Naples, Florida, United States Dunwody White & Landon, P.A. Full time

Dunwody White & Landon, P.A., a South Florida trusts and estates law firm, seeks a receptionist for the Naples office. The candidate must have strong administrative and communication skills.

Duties and Responsibilities

  • Answer telephone, screen and direct calls, take and relay messages and provide information to callers
  • Provides assistance and ascertains appropriate resources when caller has limited information or contact person is unavailable.
  • Greeting clients, visitors, and vendors; promptly notify attorneys and/or staff of their arrival; escort clients to assigned conference room.
  • Schedule appointments, maintain appointment diary electronically, organize conference and meeting room bookings, coordinate meetings and organize catering, control inventory relevant to reception area, kitchen supplies and coffee, maintain the reception area and conference rooms tidy.
  • Ensures reception area is well maintained and has a professional appearance; Reports general maintenance issues to the appropriate office personnel.
  • Collects and processes daily mail. Keeps a log of all courier deliveries.
  • Orders office supplies and stationary.
  • Provides a variety of administrative and clerical duties as necessary (e.g., prints documents, makes copies, assists with secretarial over flow work etc.).
  • Always maintains a calm and professional demeanor.
  • Works cohesively and collectively in a team environment.
  • Perform other related duties as required.

Credentials and Experience

  • Minimum of 5 years of related work experience, with at least one (1) year as a receptionist. Experience working in a law firm or a professional services environment is a plus.
  • Work hours are Monday through Friday, 8 am to 5 pm. Punctuality required for this role.
  • Excellent verbal and written communications skills, a professional appearance and demeanor, and must be proactive and able to demonstrate a high level of client service.
  • Ability to work well under pressure and adapt to change.
  • Excellent PC skills - proficiency in Outlook and Excel is preferred, proficiency in MS Word is required.
  • Strong organizational skills, attention to detail, the ability to balance multiple tasks and the ability to manage confidential information with discretion.

The firm offers competitive salary and benefits.

Please submit cover letter with resume and salary requirements.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

  • 401(k) matching
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off

Education:

  • High school or equivalent (Preferred)

Work Location: In person

  • Medical Receptionist

    4 days ago

    Naples, Florida, United States Therapy Center Full time

    Receptionist for physical therapy office needed. Must be a team player with excellent communication skills , and pleasant personality. Previous experience with computer skills, posting payments and insurance verifications are of benefit. Bilingual skills are valuable. Must be able to work two evenings a week until 8pm.SummaryAs a Medical Receptionist, you...

  • Receptionist

    5 days ago

    Naples, Florida, United States Carter Fence Co. Full time

    Position: ReceptionistDepartment: OfficeReports To: Production ManagerJob Responsibilities:The responsibilities of this position are, but not limited to:Greet and welcome customers as soon as they arrive at the officeAssist customers over-the-phone and in-personAnswer, screen and direct incoming calls as neededCreate and schedule estimate requests, adjusting...

  • Dental Office Receptionist

    4 days ago

    Naples, Florida, United States Northern Dental General and Cosmetic Dentistry Full time

    OverviewWe are seeking a dedicated and organized Dental Office Receptionist to join our healthcare team. The ideal candidate will serve as the first point of contact for patients, managing front desk operations with professionalism and efficiency. This role requires excellent communication skills, familiarity with dental and medical terminology, and...

  • Front Desk Receptionist

    2 days ago

    Naples, Florida, United States Naples Pong Full time

    Job Summary:As a Front Desk Receptionist/Assistant at our table tennis club, you will be responsible for providing excellent customer service and administrative support to club members and visitors. You will be the first point of contact for anyone entering the facility and will play a vital role in ensuring a positive experience for all...

  • Part-Time Receptionist

    1 day ago

    Naples, Florida, United States Florida 360 Full time

    Job Overview:We are seeking a detail-oriented, professional, and friendly individual to join our property management firm at our Naples office. As a Part-Time Receptionist & Property Management Support, you will be responsible for greeting clients and visitors, handling financial transactions, organizing mail and documents, performing property inspections,...

  • Medical Receptionist/Front Desk

    2 weeks ago

    Naples, Florida, United States Allergy, Sinus & Asthma Specialists Full time $40,000 - $50,000 per year

    General Duties of the Medical Receptionist:Welcomes patients and visitors by greeting patients and visitors, in person or on the telephone; answering or referring inquiries.Maintains the reception area and waiting room.Maintains patient accounts by obtaining, recording, and updating personal and financial information.Protects patients' rights by maintaining...

  • Administrative Assistant

    2 days ago

    Naples, Florida, United States Gulf Coast Mortgage of Naples Inc Full time

    Job OverviewWe are seeking a dynamic and highly organized Administrative Assistant to join our team This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and proactive member of our organization, you will manage a variety of administrative tasks,...

  • Receptionist - Health Center - Part-time

    4 days ago

    Naples, Florida, United States The Glenview Full time

    Naples, FL, United StatesJOB DESCRIPTIONRate of pay: $15.00 per hourThe Glenview at Pelican Bay is a premier continuing care retirement community located in beautiful, sunny Naples, Florida.We are currently considering candidates for a hospitality focused Receptionist. Candidates must have a desire to join a great team dedicated to providing outstanding and...

  • Administrative Assistance

    5 days ago

    Naples, Florida, United States Pinnacle Technologies Full time

    Job Title: Administrative AssistantLocation: Naples FL 34117Duration – 6 Months ContractShift – 1st ShiftPOSITION SUMMARY:With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures.RESPONSIBILITIES:Following established procedures, perform a...

  • Administrative Assistant

    18 hours ago

    Naples, Florida, United States Primrose School Full time

    Benefits:Opportunity for advancementPaid time offTraining & development Seeking 2 Part Time positions -  Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm.  Do you enjoy daily interactions with peers AND children?  How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old?  Candidates who are task...