Human Resources Coordinator

Job Summary

Reporting to the Human Resources Manager, the Human Resources Coordinator performs a variety of tasks and duties significant to the operations of the Human Resource Department. This position carries out the day-to-day responsibilities and duties of the human resources functions areas, including but not limited to: recruitment, onboarding, separations, training, payroll assistance, benefits administration, administrative tasks, record-keeping, file maintenance, HRIS entry and employment law compliance. This role handles sensitive information and must handle and maintain with strict confidentiality.

Responsibilities

• Maintains a thorough understanding of the Environment Control North Bay, Inc., Employee Handbook and California Employment law.
• Performs a variety of general office support duties: answering incoming phone calls, data entry, makes photocopies; mails, scans and emails documents. Assists or prepares correspondence as requested and performs other clerical functions.
• Maintains accurate and confidential employee records in compliance with federal and state law. Files documents into appropriate employee files.
• Performs administrative and recordkeeping tasks related to staffing changes, which may include layoffs, resignations, terminations, and extended leaves of absence.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training. This may include safety training, and anti-harassment training.
• Assists with Workers' Compensation claims and ensures timely and accurate reporting of injuries and status reporting to Workers' Compensation Administrator.
• Assists with Leave of Absences with the guidance of the Human Resources Manager.
• Completes Verifications of Employment and EDD claim forms, as needed.
• Responsible for maintaining employee files and I-9 documentation.
• Conducts audits of employee files regularly. Retains historical human resource records.
• Assists with the upkeep of our HR Communication boards across the property, which includes updating job posting flyers, distributing general communications and updating labor law posters.
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
• Assists in development, auditing, and implementation of human resources policies; ensures the employee handbook is acknowledged by all employees.
• Supports Human Resources projects and initiatives as they arise.

Recruitment and Onboarding:

• Supports full-cycle onboarding, partnering across teams in the organization to ensure a smooth process for each new hire.
• Oversees the recruitment process, including posting job descriptions, collaborates with departmental managers to understand skills and competencies required for openings.
• Reviews candidates' resumes/applications and conducts screening interviews to identify suitable candidates to fill company job vacancies. Screening candidates, and coordinating interviews with HR Manager and/or Hiring Managers, as needed.
• Maintains accurate records of active job openings and received applications.
• Conducts or acquires background checks (if applicable) and references.
• Provides company timekeeping mobile app assistance to new and current employees.
• Creates new hire/separation packets.
• Coordinates the training sessions. Auditing and following up with employees or managers on mandatory employee training schedules, i.e. Anti-Harassment, Work Violence Prevention Program, etc.

Some driving is required to support Napa and Marin Counties recruitment efforts.

• Current, valid Driver's License, insurable driving record, and proof of current automobile insurance required.

Benefits and Payroll Support:

• Assists and supports company-wide benefits administration which may include; attending open enrollment meetings, collecting enrollments and submitting employee information and/or notice of change in status to healthcare insurance administrator and/or to retirement administrators (Cal Savers).
• Basic understanding of payroll processes and timekeeping systems.
• Processes required documents in HRIS and ensures accurate and proper benefits deductions.
• Assists HR Manager with payroll discrepancies and audits.
• Manages Money Network Cards for new-hires and current employees.
• Assists with payroll timesheets audits, which may include, but not limited to: Travel Time, time-lapses between accounts, monitoring work shifts longer than 12 hours per day, etc.
• Distributes weekly payroll checks/payroll stubs.

Performs other related duties as assigned.

Required Skills and Abilities:

• Excellent verbal and written communication skills in English and Spanish.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent time management skills.
• Ability to prioritize tasks and be a multi-tasker.
• Ability to improve processes, innovate, and implement ideas.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Programs; Excel, Word, Outlook, PowerPoint, Teams and Zoom.
• Proficiency with or the ability to quickly learn the organization's HRIS system (UKG).

Education and/or Experience:

• Bachelor's degree (B.A. or B.S.) from four-year College or University; or equivalent combination of education and experience.
• HR Certification – Preferred.
• Three years of office experience, with at least two years in human resources, preferred.
• High school graduate (Diploma/GED) -Required.

Additional Administrative Duties:

• Translates documentation/forms from Spanish to English and vice-versa to support company's needs.
• Complies with all company safety policies, practices, and procedures. Participates in safety trainings and reports unsafe conditions or work practices.
• Participates in company's team efforts.

Job Type: Full-time

Pay: $ $38.46 per hour

Expected hours: 38 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid jury duty

Education:

• Bachelor's (Preferred)

Experience:

• Human resources: 2 years (Preferred)

Language:

• Spanish (Required)

Ability to Commute:

• Santa Rosa, CA Required)

Work Location: In person