Administrative Assistant

2 days ago

Austin, Texas, United States Westlake chiropractic Full time

Job Summary

We're seeking a dependable, detail-oriented Administrative Assistant to support Dr. Sheffield and our wellness practices in a calm, high-end office environment. Our ideal team member is organized, personable, and proactive—someone who enjoys helping people and keeping a small, boutique practice running smoothly.

This role combines professionalism with heart. You'll assist with scheduling, patient coordination, and day-to-day operations across both chiropractic and integrative wellness services. Training is provided, and we value curiosity, clear communication, and initiative.

Responsibilities

  • Welcome patients and visitors warmly, ensuring a professional and comfortable experience.
  • Manage phones, emails, and scheduling with accuracy and courtesy.
  • Coordinate daily office flow, appointments, and follow-up communication.
  • Maintain organized digital and paper filing systems.
  • Prepare, proof, and format documents in Word, Excel, and Apple applications.
  • Support bookkeeping tasks, supply orders, and practice operations as needed.
  • Assist with marketing coordination (Linked In, Canva, Constant Contact, or social media updates).
  • Collaborate with Dr. Sheffield to enhance efficiency and patient care.

Skills & Qualifications

  • Proficiency with Apple computers and Microsoft Office Suite.
  • Excellent communication and time-management skills.
  • Strong organizational abilities and attention to detail.
  • Professional phone etiquette and a warm, courteous manner.
  • Comfortable balancing multiple priorities in a calm, fast-paced environment.
  • Experience with Linked In, Canva, Constant Contact, or social-media platforms is a plus.
  • Previous medical or wellness office experience preferred but not required.

Benefits & Perks

  • Three day weekends
  • Complimentary spine care and integrative wellness services after trial period
  • Employee discounts on supplements
  • Paid time off and 5 paid holidays
  • Profit sharing after one year of service
  • Supportive, team-oriented environment focused on personal and professional growth.

Job Types: Full-time, Part-time

Pay: $ $25.00 per hour

Expected hours: 28 – 40 per week

Application Question(s):

  • Do you live within ~ 20 minutes of our office at 300 Beardsley Lane C201 Austin, TX 78746
  • Are you available ~ 9:30 am to 6:30 pm Monday through Thursdays?

Work Location: In person

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