Administrative Assistant

Dykema Gossett PLLC, a leading national law firm is seeking an experienced Litigation Administrative Assistant for our Austin office. Under the supervision of the Office Administrator, the Administrative Assistant is responsible for providing legal administrative support to meet the daily needs of the assigned practice group. Responsibilities include supporting a group of attorneys by preparing, organizing and filing electronic and non-electronic court filings and assisting with new business intake (NBI), as requested. The ideal candidate will have at least three years of law firm litigation support and e-filing experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides comprehensive administrative support to attorneys, including assisting the assigned products liability team with national discovery management for designated client.

• Prepares and proofreads legal documents, correspondence, and reports, ensuring accuracy and adherence to formatting guidelines.
• Performs a high volume of electronic and non-electronic filings of legal documents with courts and tribunals.
• Prepares and processes outgoing mail, arranging for specialized mail or messenger services as requested. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
• Maintains and organizes electronic and physical legal case files, ensuring proper document management and confidentiality; closes files.
• Maintains case docketing schedule with discovery deadlines, trial and other legal hearing dates. Provides phone support, communicating with attorneys, opposing counsel and courts as requested.
• Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
• Enters attorney's time from logs, diary notes, correspondence for review utilizing time entry software, as requested. Prepares and submits invoices and expense reports.
• Assists with new business intake processes and data entry tasks, as requested.
• Works closely with other administrative assistants and legal support professionals, provides coverage/assists with work overflow to ensure deadlines are met.
• Coordinates internal and external support services for attorneys including vendors, interpreters/translators and logistics, as requested.
• Performs other administrative duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

High school diploma required; Post high school degree or equivalent legal educational training preferred.

• Three to five years related work experience in a legal services environment; experience electronically filing legal documents with various courts is required; law firm experience is a plus.
• Self-motivated, amiable and resourceful; ability to work successfully with individuals at all levels of the firm and externally.
• Acute time-management, keen attention to detail, superior organizational skills, ability to multitask and take initiative.
• Ability to effectively track and advance multiple smaller details as part of larger projects firm-wide. Ability to manage large amounts of data and utilize new technologies for data tracking, reporting and management.
• Excellent oral and written communication skills and high degree of professionalism.
• Team player who also works well independently and is self-directed; works well with a diverse group of individuals in all levels of the firm.
• Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of NetDocuments, Elegrity, File Trail, BigHand and Chrome River are a plus.
• Ability to deliver superior, professional services to all internal and external clients.
• Must maintain a high degree of discretion and confidentiality regarding client information, documents and conversations.
• Flexibility to work overtime when required.
• Typing speed of 55 WPM or greater.

Great Benefits for Great People

Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.

The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.

EEO STATEMENT

It is the Firm's policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual's age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm's goal of furthering the principle of equal employment opportunity.

E-Verify

Dykema uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

Job Type: Full-time

Expected hours: 40 per week

Work Location: In person