Accounts Payable Specialist I

Under immediate supervision, is responsible for executing vendor invoice entry and associated clerical/administrative duties and functions necessary to achieve vendor payments within established policies and procedures. Working conditions are primarily inside an office environment. Exercises no supervision.

Work Location

City Tower - 100 W Houston Street San Antonio, TX

Work Schedule

7:45 AM - 4:30 PM Monday - Friday

• Performs data entry into the City's SAP Financial and Accounting System in compliance within established procedures to achieve vendor payment.
• Reviews incoming invoices to prioritize entry to ensure all vendor discounts available are attained and vendors receive payment within stated terms.
• Responds to inquiries about department services and activities; assists vendors, department personnel and all visitors as needed and ensures good customer relationship.
• Utilizes computer systems to retrieve information, prepares reports in response to inquiries and to monitor system accounts as assigned.
• Performs clerical tasks such as responding to internal and external requests for documentation or information, copying various materials and documents, filing and using office equipment.
• Performs associated tasks for preparation of payables documents for conversion and entry into the City's ECM/FileNet system for subsequent retrieval and in compliance with record retention policy.
• Uses the AP-specific applications of the Filenet system to facilitate research and initiate an electronic workflow inquiry with departmental personnel to resolve outstanding payment items.
• May be assigned special projects to facilitate the workload of the team including vendor statement evaluation and reconciling complex vendor issues, preparation of various SAP reports and other customer related support tasks.
• Performs related duties and fulfills responsibilities as required.

• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

• Knowledge of bookkeeping and accounting procedures, principles, and practices.
• Knowledge of basic office procedures and equipment.
• Knowledge of City and departmental policies, procedures, and administrative systems.
• Knowledge of computer and software applications.
• Knowledge of proper public contact and telephone etiquette.
• Knowledge of principles and procedures of record keeping and filing.
• Skill in utilizing a personal computer and associated software programs.
• Ability to communicate clearly and effectively.
• Ability to perform routine clerical work.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, the general public and City staff.
• Ability to learn computer applications specific to data input and retrieval.
• Ability to learn Accounts Payable procedures.
• Ability to perform all the physical with or without accommodations, intellectual, and analytical requirements of the position including decision making.