Events and Account Coordinator

5 days ago

San Diego, California, United States Raphael's Party Rentals Full time

Company Overview

Raphael's Party Rentals is the largest party rental company in San Diego, boasting over 30 years of experience in providing top-notch equipment and service for all forms of special events. Our commitment to excellence and customer satisfaction sets us apart in the event planning industry.

Job Summary

The Events and Account Coordinator will be responsible for maintaining existing accounts and developing relations with new customers. They will provide event rentals and special event decor for social, corporate, hospitality, weddings, and assigned events as needed. This role will provide strategic communication and organization between in-house departments to ensure the experience has exceeded the client's expectations, while maintaining an outstanding client relationship.

Essential Functions

  • Handle inquiry emails/calls, write proposals/quotes, negotiations, and confirm rental/special event orders, according to departmental procedures.
  • Attend client meetings and travel to site inspections for new and existing events.
  • Execute all aspects of the rental process from start to finish, through communication with operations and management.
  • Actively prospect for new corporate and social business and utilize creative methods to close business while maintaining existing relationships with current accounts.
  • Accurate and timely management of contracted deposit schedules and minimums during busy days.
  • Ensure event details are accurate and entered the order booking system
  • Onsite contact between clients and events leads at load in.
  • Knowledge of current event trends and ability to provide creative alternatives and options to clients.
  • Oversee administrative management of customer orders and corresponding department.
  • Attend production meetings with various departments to communicate pertinent event details as needed.
  • Ability to creatively resolve customer concerns or challenges using business acumen skills and discretion.
  • Foster a cooperative work environment with all departments to provide seamless experience for all clients.
  • Follow established emergency procedures when handling calls/emails of an emergency nature, by reporting to managements and operations.
  • Provide on-site support for customer deliveries as needed.
  • Oversee customer billing from collecting pre-payments to sending the final invoice to the contact prior to delivery.

Required Skills and Abilities

  • Ability to communicate effectively orally and in writing.
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Ability to work calmly under pressure in a fast-paced environment.
  • Must be able to sit or stand at desk for prolonged periods of time.
  • Must be able to safely lift and carry up to 30 lbs on occasion.

Qualifications

  • Computer literacy and proficient with Microsoft Office programs.
  • Highschool diploma or GED/Equivalent required. Bachelor's degree in a related field is a strong plus.
  • Prior experience in Rentals, Events, and Hospitality strongly preferred.

Certificates and/or Licenses Required:

  • Must currently hold a valid California Driver's License.

If you're passionate about creating unforgettable experiences and thrive in a fast-paced environment, we invite you to apply today and join our team at Raphael's Party Rentals

Job Type: Full-time

Pay: $ $30.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Vision insurance

Ability to Commute:

  • San Diego, CA Preferred)

Ability to Relocate:

  • San Diego, CA 92126: Relocate before starting work (Preferred)

Work Location: In person

  • Associate, Events Coordinator

    1 week ago

    San Diego, California, United States MAM COMMUNICATIONS INC (AT&T Authorized Retailer) Full time

    About the RoleThis role is ideal for someone who enjoys networking, event planning, and representing a leading technology brand in their local community. The Events Coordinator plays a key role in expanding AT&T's visibility and engagement across South San Diego, helping connect neighborhoods and residents to the power of AT&T Fiber.Position SummaryThe...

  • Events Coordinator

    2 weeks ago

    San Mateo, California, United States Peninsula Temple Beth El Full time

    Looking for a stable position offering a work-life balance? Thriving Reform synagogue in San Mateo seeks a well-organized, customer service oriented, motivated individual to coordinate events of a busy 715-family congregation in a friendly and professional manner. This position is accountable for managing lifecycle and special events from conception to...

  • Operations Project Coordinator Event Staff

    5 days ago

    San Diego, California, United States NASCAR Full time $17 - $35

    At NASCAR, you will find a community of passionate individuals who care about our sport and are united in seeing it grow.About UsThe NASCAR San Diego Street Race will transform Naval Base Coronado into a world-class motorsports venue for the 2026 NASCAR San Diego Weekend presented by Anduril, June 19–21, 2026. The 16-turn, 3.4-mile street circuit winds...

  • Events Coordinator

    5 days ago

    San Francisco, California, United States St. Anthony Foundation Full time

    Founded in 1950, St. Anthony's provides food, clothing, shelter, medical care, technology access, addiction recovery services, job training, and other critical resources to people experiencing homelessness and extreme poverty. Every day, with dignity and respect, we support and are supported by thousands of San Franciscans. Join us in creating a future where...

  • CAO Event Coordinator

    1 week ago

    San Bernardino, California, United States San Bernardino County Full time

    The JobAPPLICATIONS WILL BE ACCEPTED UNTIL THE POSITION IS FILLEDAPPLY BY NOVEMBER 3RD, 2025 FOR PRIORITY CONSIDERATIONMake an impact in your community through creativity, connection, and collaboration.The San Bernardino County Administrative Office is seeking a passionate and detail-oriented Event Coordinator to join our Communications Division. In this...

  • Sr. Events Coordinator

    6 days ago

    San Francisco, California, United States Akasa Full time

    About AKASAAt AKASA, our mission is to build the future of healthcare with AI. As the leading provider of generative AI solutions for the healthcare revenue cycle, we help health systems comprehensively capture and communicate the full patient clinical journey. By empowering health systems to streamline their operations, they can focus on what matters most -...

  • Event Management Specialist

    2 weeks ago

    San Diego, California, United States ESET North America Full time

    Who ESET is:We are a privately held, global digital security company, protecting billions of customers and thousands of companies worldwide. We believe in a positive digital future. This is reflected in how we do business and our commitment to managing our company in socially responsible and environmentally sustainable ways.About the Role:The Trade Show and...

  • Account Coordinator

    5 days ago

    San Francisco, California, United States Southwest Strategies LLC Full time

    :Southwest Strategies Group is seeking a full-time, entry-level Account Coordinator to join our San Francisco team. If you thrive in a fast-paced, client-focused environment and are eager to grow in a multi-faceted role, we'd love to hear from you This role is ideal for someone with strong writing and interpersonal skills, who is highly organized, efficient,...

  • PR Account Coordinator

    5 days ago

    San Diego, California, United States Scout's Agency Full time

    We are looking for a part time Account Coordinator to join our team This role is for you if you love podcasts, love working with a small, all-female team, are a go-getter/self-starter, and are looking for a business to grow within.About Scout's Agency - Scout's Agency is the go-to agency for entrepreneurs, authors, and thought leaders who want to amplify...

  • Event Services Floor Coordinator

    1 week ago

    San Jose, California, United States TEAM SAN JOSE Full time

    POSITION SUMMARY  The Events Floor Coordinator will be the key liaison between the Event Managers assisting with coordination of events. Events include trade shows, conferences, expos, conventions, corporate meetings, fundraisers, consumer shows, performing arts, art shows and exhibits.  This is an on-call, part-time position that supports events. The...