Administrative Coordinator-General Services

3 days ago

Richmond, Virginia, United States Richmond Behavioral Health Authority Full time $40,000 - $60,000 per year

The Richmond Behavioral Health Authority is seeking a full time Adminstrative Coordinator to support our General Services Team. The successful candidate must be able to perform advanced technical work overseeing facility maintenance, operation and general vendor management including but not limited to, building security, safety, parking, housekeeping services, and RBHA property. Position will oversee general functions of housekeeping and security employees, while performing other duties as apparent or assigned. Willingness to support unannounced or unscheduled events at a moment's notice to ensure the continuous operation and safety of the facility. Work is performed under the general direction and limited supervision of the General Services Manager.

Essential Functions

Support programmatic operations by coordinating with various departments to ensure their facility-related needs are met.

Ability to create complex spreadsheets, use advanced formulas, and generate detailed reports

Answers telephone; provides administrative support to an assigned division within the Authority.

Updates database records and various tracking documents as needed.

Assist with timesheet preparation for manager review and approval.

Maintains Authority vehicles insurance.

Process, track, report small purchase credit cards transactions for payment and discrepancy. (BOA, Sams Club, Etc.)

Maintains an inventory of office supplies; orders supplies as needed for general services.

Track, monitor, and report facility expenditures to General Service Manager to ensure budgetary compliance.

Process invoices for timely payment; verifies accuracy of invoices; reviews and submits reimbursement and refund requests as necessary or required.

Prepares monthly meeting minutes of staff meetings and other meetings as required.

Create, revise, and maintain facility operating manuals and standard operating procedures to promote safe and compliant worksites.

Assist supervisor with the oversight of general services vendors to support continuity of daily operations.

Serve as a backup to other general services employees and lobby receptionist as requested and necessary.

Collects and compiles statistical data to prepare monthly reports.

Provides training for other staff on various software packages; troubleshoots hardware, software and office

Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations.

Maintains vendor contact list including company listings, email address book and websites.

  • Business Coordinator

    1 day ago

    Richmond Heights, Virginia, United States General Services Corporation (GSC) Full time

    DescriptionJoin our team at General Services Corporation, where we don't just manage apartment communities, we build team member community. As a valued member of our GSC family, you will be part of a supportive and encouraging network that thrives on collaboration and open communication. We believe in nurturing your skill growth and aspirations for...

  • Patient Service Coordinator

    5 days ago

    Richmond, Virginia, United States National Spine & Pain Centers Full time $45,000 - $65,000 per year

    ApplyJob TypeFull-timeDescriptionReports To: Center ManagerShift Schedule: Days, 8am - 5pm (varies)Job Category: AdministrativeJob Status: Non-ExemptFor more than 30 years, NSPC affiliated physicians have been pioneers in the relief of chronic and acute pain through minimally invasive procedures. With more than 120 locations and 750 medical professionals...

  • Executive Administrative Assistant

    3 days ago

    Richmond, Virginia, United States ETalentNetwork Full time $61,458 - $123,916 per year

    Job Title: Executive Administrative AssistantLocation: Richmond VA 23219Department: State of VAPay range : $29.29/ hour on W2 without benefitsDuration : 12 + MonthsPosition Summary:The Executive Assistant will provide high-level administrative support to the Director of IT and the Business Operations Manager. This role involves managing calendars, preparing...

  • Lead Sr. Procurement Officer

    7 days ago

    Richmond, Virginia, United States Department of General Services Full time $88,000 - $93,500 per year

    Are you a contracting officer with experience using IFBs and RFPs to procure non-professional services and goods, including technology?Do you have knowledge and experience with the entire contract life-cycle and contract management for term contracts?Come join DGS as our Lead Senior Procurement OfficerTitle: Lead Sr. Procurement Officer - DR014State Role...

  • Administrative Assistant

    7 days ago

    Richmond, Virginia, United States EverBless Foundation Full time $40,000 - $80,000 per year

    Organization:The EverBless Foundation exists to support faith-based giving by helping ministries and individuals grow and distribute charitable resources. Through strategic generosity and trusted guidance, EverBless empowers partners to move their mission forward and advance the Kingdom of God.Position Summary:The Administrative Assistant is responsible for...

  • payroll coordinator-trns

    6 days ago

    Richmond, Virginia, United States GRTC Transit System Full time $60,000 - $120,000 per year

    SUMMARYReporting to the Director of Transportation or designee, the Transportation Time and Attendance Coordinator is responsible for maintaining and processing payroll, attendance, and leave records for the Transportation Department. The position ensures accuracy and compliance with the collective bargaining agreement through the use of transit operations...

  • Administrative Assistant- Pulmonary and Critical Medicine- Days

    6 days ago

    Richmond, Virginia, United States VCU Health System Full time $40,000 - $70,000 per year

    The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes. This role researches and resolves to invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into system to assist...

  • Operations Coordinator

    7 days ago

    Richmond, Virginia, United States Northview Church Full time

    Purpose Of The JobThe Operations Coordinator's primary responsibility is to coordinate functions, tasks, and duties within the operations office, departments, and support teams. This job involves multiple facets of organizational planning, systems, logistics, efficiency, productivity, and support needed to achieve the strategic and day-to-day objectives of...

  • Administrative Assistant for the Real Estate Foundation

    7 days ago

    Richmond, Virginia, United States Virginia's Community College System Full time

    Working Title Administrative Assistant for the Real Estate Foundation Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 295W0282 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk - 710 Hiring Range $19.00 per hour, part time Emergency/Essential Personnel No EEO...

  • Office Administrator

    7 days ago

    Richmond, Virginia, United States The Estate at River Run Full time

    DescriptionThe Office Administrator & Vendor Relations Coordinator supports the daily operations of The Estate at River Run by managing client and vendor communications, contract documentation, and administrative workflows that keep our events running smoothly. This position is the organizational hub of our office—responsible for managing inquiries,...