Executive Administrative Assistant

1 week ago

Chicago, Illinois, United States JPMorgan Chase Full time

Job Responsibilities:

  • Maintain detailed calendars for multiple team members
  • Coordinate visitor access and handle logistics
  • Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate domestic and international travel for multiple team members
  • Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Handle regular activities without prompting, and advise in advance with possible issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding for client meetings
  • Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
  • Lead and coordinate on ad hoc projects as requested

Required qualifications, skills and capabilities

  • Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
  • Advanced calendar management
  • Advanced ability to organize and prioritize
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Candidates should have Expense, Invoice and Charitable Contributions knowledge
  • Proficiency within Microsoft Office Suite, including Excel and PowerPoint
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
  • Ability to learn procedures and processes quickly

This position does not support hybrid options. It is on-site Monday-Friday,

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