Administrative Assistant

19 hours ago

Fort Morgan, Colorado, United States Viaero Wireless Full time $40,000 - $60,000 per year

The Administrative Assistant for Viaero Wireless Technologies helps with a variety of administrative, planning, and logistical tasks. This is an onsite position located in Fort Morgan, Colorado. 

Responsibilities

  • Secure training and meeting venues, book catering, and assist guests with travel/lodging needs.
  • Coordinate with different teams for planning meals and making hotel arrangements.
  • Assist with meetings, working collaboratively with meeting leaders to create and distribute overview agendas and reports.
  • Handle all incoming/outgoing deliveries, mail, faxes, and correspondence.
  • Maintain supplies inventory by anticipating needed supplies, placing and expediting orders, and verifying receipt of supplies.
  • Quickly make/modify travel arrangements with a high level of accuracy and serve as a liaison between traveling employees and staff based in the home office.
  • Maximize inventory of business cards and keys to physical facilities and office workspaces.
  • Working with janitorial staff to keep supplies on hand needed for janitorial needs.
  • Facilitate communication with Janitorial staff for changes in schedules and tasks needing attention
  • Work on a wide range of project complexity, prioritizing to meet multiple deadlines in a fast-paced environment.
  • Assist with other duties, as assigned.

 Qualifications

  • High School Diploma or GED required.  Associate's degree or higher strongly preferred.
  • A minimum of 2 years' administrative/office support experience required.  3+ years preferred.
  • Previous experience with menu and meal planning for groups is preferred.
  • Sensitivity to confidential matters and ability to frequently exercise diplomacy and discretion is required.
  • Excellent communication skills and exemplary professionalism including phone etiquette, manners, appearance, attitude and integrity.
  • Ability to work well with all levels of internal management and staff, outside clients and vendors.
  • Strong computer and internet research skills required.  Must be proficient with Microsoft Office.
  • Demonstrated focus on accuracy and high attention to detail.
  • Strong organizational skills and ability to accomplish multiple tasks within the agreed upon time frames.
  • Able to work both independently to complete tasks as well as to collaborate with others to utilize resources and identify effective solutions.
  • Ability to complete assigned tasks with minimal to no supervision.
  • Must be at least 21 years old, have a valid driver's license, and the ability to pass all pre-employment processes, which include a criminal background check, MVR check, and drug testing that follows federal guidelines. 

Comprehensive benefits package includes health insurance benefits (Medical, Vision and Dental), Short-term Disability, Life Insurance, free phone/service, tuition reimbursement, 401(k) with company match, vacation, sick leave and holiday pay.

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