Administrative Assistant

POSITION: Administrative Assistant

DWS ENERGY: Founded in 2014, DWS Energy is a rapidly expanding, multi-disciplinary electrical construction company focused on commercial and utility-scale solar and battery storage (new construction and operations & maintenance), building controls wiring, and electrical pre-fabrication solutions in our UL-508A certified panel shop. The organization has expanded its service offerings throughout its tenure and continues to grow at an accelerated rate.

OVERVIEW: The Admin Assistant – role will oversee daily administrative operations while supporting our Accounting and Human Resources functions. This role is ideal for someone who thrives in a dynamic environment and enjoys wearing multiple hats. The position will be responsible for ensuring smooth office operations, assisting with financial data entry and audits, and coordinating HR-related documentation and compliance.

DUTIES: The duties and responsibilities may include but are not limited to:

Office Management:

• Oversee general office operations, supplies,.
• Maintain a clean, organized, and efficient office environment.
• Serve as the point of contact for internal staff and external partners.
• Perform general office administrative tasks, including ordering office supplies and company merchandise, coordinating maintenance services, and managing incoming mail.
• Maintain vehicle compliance by coordinating inspection reminders, processing registration renewals, and organizing service documentation for accurate record-keeping.
• Coordinate and manage all employee travel logistics, including booking flights, accommodations, ground transportation, and ensuring compliance with company travel policies and budget constraints.

Accounting Support:

• Assist with receipt of vendor invoices, employee and overhead expense receipts,
• Enter non-reimbursable invoices into the Home Depot account system, ensuring accurate expense tracking and account reconciliation.
• Assist in vendor relationship management.

HR Support:

• Assist with onboarding and offboarding processes.
• Review and verify contract labor timesheets and corresponding invoices to ensure accuracy and compliance with agreed terms.
• Support the planning and execution of company events and employee engagement initiatives, including coordinating logistics, communicating with vendors, and fostering a positive workplace culture through creative and inclusive activities.

QUALIFICATIONS: The following are required skills and qualifications:

• Proven experience as an Administrative Assistant, or similar role.
• Familiarity with basic accounting principles and HR practices.
• Proficiency in Microsoft Office Suite (especially Excel) and accounting/HR software (e.g., Computer Ease, ADP).
• Excellent organizational and multitasking skills.
• Strong attention to detail and confidentiality

REQUIREMENTS: The following are physical requirements:

• Ability to sit or stand for extended periods of time.
• Must be able to lift up to 25 pounds occasionally (e.g., office supplies, files).
• Frequent use of hands and fingers for typing and data entry.
• Occasional bending, reaching, and walking within the office environment.
• Ability to use standard office equipment such as computers, printers, and copiers.

Benefits: The following are our benefits package offered for this role:

• Hourly rate from $20 to 24 depending on experience
• Strong benefits package.
• Opportunities for career advancement and professional development.
• A supportive and collaborative work environment.

Character Traits: Teamwork, self-motivation, accountability, honesty/integrity, persistence, hard-working,

committed, trustworthy, knowledgeable are just some of the character values we foster.

Application Process: To apply for the position of Admin Assistant please submit your resume and a cover letter detailing your relevant experience and qualifications. We thank all applicants for their interest; however, only those selected for an interview will be contacted.