Administrative Asst 1 4P/398

1 day ago

Vestavia Hills, AL, United States 4P Consulting Inc Full time
Administrative Assistant 1

Contract- 1 Year

Client- Alabama Power

Location- Birmingham, AL.
Job Summary

We are seeking an Administrative Assistant 1 to provide critical administrative and office support to ensure smooth operations within the department. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional and safety-focused environment.
Key Responsibilities
  • Promote Safety: Actively contribute to maintaining a safe work environment in all administrative activities.
  • Time & Expense Processing: Process, track, and coordinate the completion of staff timesheets and procurement card reports, ensuring accuracy and compliance.
  • Policy Compliance: Ensure adherence to Southern Company's administrative, accounting, and compliance procedures.
  • Administrative Support: Perform various office duties including maintaining office supplies, creating and tracking project correspondence, and performing miscellaneous tasks as directed.
  • Meeting & Event Coordination: Schedule, organize, and coordinate meetings, workshops, and events as required.
  • Travel Support: Manage travel arrangements for staff, including logistics for flights, hotels, car rentals, and related accommodations.
  • Office Relocation Support: Assist in coordinating office moves, relocations, or facility setup as needed.
Qualifications
  • High school diploma or equivalent required; additional education or administrative certifications preferred.
  • 0-3 years of administrative support experience, preferably within utilities, construction, or engineering-related environments.
  • Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
  • Strong organizational skills with the ability to handle multiple tasks simultaneously.
  • Effective written and verbal communication skills.
  • Ability to work independently while also supporting team goals.
  • Strong customer service orientation and a proactive, problem-solving mindset.
Work Environment
  • Office-based position with a strong emphasis on collaboration and safety.
  • May require occasional support for field or offsite meetings/events.
  • Hybrid schedules may be considered based on department needs.

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