Administrative Asst 3 4P/271

3 days ago

Vestavia Hills, AL, United States 4P Consulting Inc Full time
Administrative Assistant - (Part-Time)
Location: Birmingham, AL

Client- Alabama Power

Contract- 1 Year

Work Schedule: 20-30 hours/week
Position Summary:

We are seeking a proactive and detail-oriented Administrative Assistant to support the Strategic Initiatives & Events team. This role involves managing a variety of administrative and logistical functions including scheduling, travel arrangements, event support, and day-to-day office coordination. The ideal candidate is a self-starter, capable of operating independently, managing multiple priorities, and contributing to a fast-paced and collaborative team environment.
Key Responsibilities:
  • Provide administrative support to a team of five, including:
    • Processing expense reports and timekeeping entries.
    • Scheduling and coordinating internal and external meetings.
  • Make travel arrangements and prepare related documentation as needed.
  • Order, stock, and maintain breakroom, conference room, and office supplies.
  • Sort and distribute mail to team members on a regular basis.
  • Assist in the planning and execution of internal and external events:
    • Provide logistical and operational support.
    • Organize promotional materials (e.g., moving/sorting boxes, using step ladders).
  • Learn and support the use of the event registration system:
    • Create basic event websites.
    • Monitor registrations and pull basic reports.
    • Respond to participant questions and troubleshoot issues.
Qualifications:
  • Technical Proficiency:
    • Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)
    • Familiarity with Oracle systems preferred.
  • Skills & Attributes:
    • Strong written and verbal communication; attention to grammar, punctuation, and spelling is essential.
    • Ability to manage multiple tasks in a high-volume, fast-paced environment.
    • Demonstrates discretion in handling sensitive and confidential information.
    • Strong organizational and time management abilities.
    • Self-motivated, resourceful, and dependable with a team-oriented mindset.
    • Proactive in anticipating team needs and addressing them effectively.
Work Environment:
  • Primarily office-based with a hybrid work arrangement.
  • Must be able to lift and move boxes, use step ladders, and perform physical tasks related to event setup and material organization.
  • Must be comfortable communicating via multiple channels, including in-person, phone, email, text, and Microsoft Teams.

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