Executive Assistant

About Client:
The client provides information technology (IT) services, including business outsourcing, infrastructure technology, and application services. The application service offered by the company includes application development, maintenance, and support. The markets served by the company are financial services and insurance, healthcare, manufacturing, government, transportation, communications, and consumer and retail industries.

Salary Range: $80K-$90K/Annum

Job Description:

• We are seeking a dependable and detail-oriented Executive Assistant to provide high-level administrative and strategic support to senior leadership, including VPs and C-suite executives.
• The ideal candidate will bring a blend of professionalism, discretion, and proactive coordination skills, along with experience supporting executives in financial firms or system integrator (SI) companies within the New York market.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Handle emails, calls, and correspondence on behalf of executives with professionalism and urgency.
• Prepare Minutes of Meetings (MOM), reports, presentations, and summaries for leadership reviews.
• Coordinate with Strategy Teams, project leads, and cross-functional groups to ensure seamless communication and follow-ups.
• Maintain confidentiality while managing sensitive business and personal information.
• ssist in organizing executive meetings, team events, and offsite sessions.
• Track action items, deliverables, and timelines to ensure accountability and completion.
• Provide administrative support in preparing reports and dashboards for leadership teams.
• Ensure smooth day-to-day operations of the executive office.

Qualifications & Skills:

• Bachelor's degree preferred.
• 5-10 years of experience as an Executive Assistant or in a similar administrative support role.
• Prior experience in Financial Services, Investment Banking, FinTech, or System Integrator (SI) firms is highly desirable.
• Strong MS Office skills (Excel, PowerPoint, Outlook, Word) are essential.
• Excellent organization, coordination, and communication skills.
• Experience working closely with VPs and C-suite executives.
• Strong sense of ownership, reliability, and attention to detail.
• bility to maintain composure and efficiency in a fast-paced environment.
• Should demonstrate stability and longevity in previous roles (no frequent job changes).
• Comfortable working with younger, dynamic teams and adapting to changing priorities.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com

Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use nd Privacy Policy , and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com.

Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.

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