Senior Executive Assistant for Live Entertainment
7 days ago
About the Company
Join a prestigious family-run live entertainment company with over a century of excellence in the performing arts. This enterprise operates renowned theatrical venues and produces captivating performances, setting new standards to engage future audiences.
About the Role
We are seeking a highly skilled Senior Executive Assistant to provide exceptional administrative support to the President/Owner and their family. This role blends executive assistance with personal support, all executed with utmost professionalism and discretion. The ideal candidate will be proactive, highly organized, and able to anticipate needs while thriving in a vibrant entertainment environment.
Key Responsibilities
- Executive & Administrative Support:
- Maintain up-to-date executive contact lists and personal donation records.
- Coordinate schedules for conference rooms and manage meal orders for the executive office.
- Provide coverage for the Senior Executive Assistant when needed.
- Screen and manage incoming calls with accuracy.
- Handle confidential information with sound judgment.
- Travel & Event Coordination:
- Oversee opening night events, including invitations, gifts, and event photography.
- Arrange for holiday gift wrapping and deliveries.
- Organize personal reservations and appointments.
- Coordinate ticket schedules for special events.
- Manage travel arrangements for executives.
- Supervise family holiday card mailings.
- Family & Household Management:
- Organize and submit medical reimbursement requests.
- Track school payments and related donations.
- Manage contacts for household vendors, board lists, and insurance documentation.
- Review financial information and assist with errands as required.
- Maintain a household calendar of significant events and family activities.
- Additional Duties:
- Respond to communications outside regular business hours, when necessary.
- Prioritize projects based on family needs.
- Undertake any additional duties as assigned.
- Support office management by ordering supplies and stationery.
- Act decisively in high-pressure situations.
Schedule
- Monday through Friday, 10:00 AM to 6:00 PM
- Flexibility for some evenings and weekends may be required.
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