Senior Executive Assistant

2 weeks ago

Waltham, MA, United States Manning Personnel Group Inc Full time

Overview

An emerging biotechnology company in Waltham is seeking a Senior Executive Assistant to support their CEO. The EA must have excellent written and verbal communication skills, as well as administrative and organizational skills. The main focus is EA support with the opportunity to take on operational/project management type work down the line. They must also have the ability to work independently on projects from start to finish, and be able to work successfully while managing a wide variety of tasks. The ideal candidate for this position enjoys working in a fast-paced environment and is proactive, resourceful, and well-organized.

Responsibilities

  • Provide high-level administrative support to the CEO and light support for other executives.
  • Proactively manage calendars, being attentive to priorities and optimal use of time.
  • Support contract and finance processes.
  • Coordinate and arrange all aspects of domestic and international travel.
  • Serve as liaison for Board of Directors; establish and maintain excellent working relationships with Board Members and their support staff.
  • Schedule on-site and off-site meetings with internal groups and collaborators.
  • Manage expense reimbursement requests.
  • Assess the importance of requests, help when priorities shift, take detailed notes and be three steps ahead of your team.
  • Create and update reports, presentations and spreadsheets using Excel, PowerPoint, Word and Outlook.
  • Interact in a professional manner with collaborators and stakeholders.
  • Provide back-up coverage to other support staff when needed.

Requirements

  • Bachelor's Degree.
  • 7+ years of administrative experience, with at least two of those years supporting senior professionals.
  • Prior experience in health and life sciences highly preferred.
  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks with excellent attention to detail.
  • Very strong interpersonal skills.
  • The ideal candidate is personable and friendly.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Ability to handle confidential information with discretion and be adaptable to managing various competing demands.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • QuickBooks or similar financial planning programs experience is a plus.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

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