Human Resources Assistant

2 days ago

St Paul, MN, United States Guild Full time

Title: Human Resources Assistant

FLSA Status: Non-Exempt, Full Time

Purpose:

The Human Resources Assistant provides administrative support to the HR department and assists with day-to-day operations of HR functions and duties. This role is essential in helping ensure smooth HR processes, maintaining employee records, coordinating recruitment efforts, and supporting employee engagement initiatives.

Key Responsibilities:

Duties and Responsibilities:

  • Assist with recruitment activities including posting job openings, conducting phone screens, reference checks, scheduling interviews, background checks, and communicating with candidates.
  • Support onboarding and offboarding processes, including sending out new hire onboarding paperwork, I-9 completion, coordinating new employee onboarding sessions, and ensuring completion of offboarding steps.
  • Maintain and update employee and HR records (both digital and physical), ensuring accuracy and confidentiality.
  • Perform general administrative tasks such as data entry and document preparation and other administrative support as needed.
  • Support and exhibit Guild values of empowerment, dignity, collaboration, innovation, and perseverance.
  • Promote an inclusive, diverse, culturally competent, and respectful work environment.
  • Other duties as assigned.
Required Skills/Abilities:
  • Ability to develop and maintain receptive, open, and approachable lines of communication with staff and candidates.
  • Strong written and verbal communication skills, including composing, proofreading, and editing.
  • Presentation and meeting facilitation skills.
  • Ability to work as a proactive and positive member of a team to deliver quality services.
  • Ability to use sound judgment and maintain healthy professional boundaries.
  • Ability to handle sensitive information with discretion and professionalism.
  • Analytical, critical thinking, and problem-solving skills.
  • Ability to meet deadlines and set priorities.
  • Work in self-directed/independent manner.
  • Proficiency with a variety of web-based software and databases, including Microsoft Office Suite and HRIS systems.
  • Knowledge of employment laws and HR best practices are plusses.
Working Conditions:
  • Work is performed in an office environment with frequent interruptions.
  • Travel may be required to other program sites.
  • Prolonged periods at a desk, working on a computer.
  • Walking and standing continuously for hours at a time.
  • Manual dexterity for tasks such as taking notes and using technological devices for documentation.
  • Must be ambulatory and able to negotiate stairways.
  • The ability to lift and carry heavy weights that can be up to 25 pounds.
Education and Experience:

Required
  • High school graduate with two years of related administrative experience.
Preferred
  • Experience working in the field of human resources.
  • Experience working with applicant tracking systems (ATS).
Additional Requirements:
  • Must not be actively receiving services from Guild and must not have received services within the last two years.
  • A valid Class 'D' Driver's License, reliable vehicle, satisfactory driving record and necessary insurance.

Guild's Employer Promise

We know you do your best work when you feel supported and have the flexibility to meet all of life's demands, no matter what those demands might be. Guild is an environment where your emotional, physical, and social wellbeing matters. A place where we're motivated to care for each other and to work together to make a difference in the lives of our clients. We show up for our clients and we show up for each other. And Guild shows up for you.

About Guild

Guild is a Minnesota not-for-profit 501(c)(3) organization that empowers those living with mental illness and/or experiencing long-term homelessness by helping them find the tools they need to lead stable, fulfilling lives in communities of their choosing.

Benefit Highlights

Guild Services offers a range of benefits, including medical, dental, and vision coverage; flexible spending, HSA, short and long-term disability; Paid Time Off; paid holidays; wellness hours; 403(b); life insurance; and more. Eligibility requirements and other terms and conditions apply.

The salary range for this position is between $22.81- $27.49 hourly. The range reflects the minimum and maximum salary for the position. Compensation will depend on the candidate's professional experience, skills, and relevant education, training, and certifications.

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