Event Planner

4 days ago

Indianapolis, IN, United States NAMIC Full time
The National Association of Mutual Insurance Companies (NAMIC) has an opportunity for an Event Planner & Marketing Specialist in our Event, Education, and Association Services department. This position will perform internal office management/member service functions for Education & Events, with particular focus on design and management of educational and networking events.

Essential functions of the position include:
  • Manages all meeting planning details (speaker research/logistical and presentation material coordination, preparation of meeting specifications and hotel room lists, event budgeting and reconciliation of hotel and meetings expenses, hotel selection and contract negotiations drafts and proofreads promotional copies for websites, campaigns, newsletters, etc.) for activities as assigned.
  • Participates in and coordinates the arrangements for respective committee meetings in support of meeting planning development.
  • Works directly with member company committee representatives or programming leaders to determine important presentation topics, ideas for potential speakers and managing efforts to secure these and other details for event in respective meeting planning.
  • Interacts with clients, client staff, vendors, and NAMIC association staff as directed.
  • Serves as liaison to hotel/meeting facility for respective events.
  • Responsible for developing, executing, and evaluating marketing efforts for assigned conference events including writing marketing copy, preparing list requests for mailings, digital promotion, and coordinating event brochure mailings.
  • Assists with the budgeting process including maintaining budget worksheets and records throughout the year with quarterly reports to Conference Boards.
  • Prepares quarterly conference board reports for respective events and projects.
  • Assists the Association Marketing Manager & Creative Lead as needed.
  • Provides customer service support - including using positive telephone skills, responding promptly to e-mails and phone calls, etc.
  • Supports all aspects of event operations, including following office procedures, organizing and using filing systems, maintaining department work areas, and related duties.
  • Arrives to work on time and maintains a positive attendance record.
  • Builds and maintains positive work relationships with management, staff members, and external contacts.
  • Performs any other duties and projects as assigned.
Qualifications include:
  • Demonstrated computer proficiency (Microsoft Office, Adobe, database management).
  • Certified Meeting Professional (CMP) designation is desirable.
  • Meeting planning experience is required.
  • College degree or equivalent experience in related business.
  • Insurance company or agent experience is desirable.
  • Professional demeanor where deeds and actions are reflective of the values and mission of the organization and its members.
  • Must be available for occasional overnight travel including by car and by air.
  • Ability to successfully pass a criminal background and MVR check.

NAMIC is proud to have been selected as one of the Best Places to Work We offer an excellent compensation and benefits package with this full-time position. Benefits include access to group medical, dental and vision; a matched 401(k) plan; one paid day each year to volunteer with the charity of your choice; generous paid vacation; and more We have a friendly yet professional work atmosphere where everyone enjoys working hard for the good of our members.

NAMIC is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected status.

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