Administrative Assistant
3 days ago
Position Summary: The role involves providing clerical and administrative support to the EHS Department. Responsibilities include assessing and prioritizing inquiries, tracking and improving administrative workflow, and staying updated on procedural changes to inform the administrative team.Position Responsibilities/Duties: Independently provide advanced-level administrative support to the Health & Safety Department, including maintaining the Department's electronic calendaring, monitoring off-site notifications, and overseeing document logs, staff certifications, and conference attendance. Schedule and attend meetings as needed, support H&S Department Head and managers, and follow up on outstanding items.Support recruitment activities by scheduling interviews and communications.Assist BioSafety, Ventilation, Ergo, Illness & Injury, and Divisional Safety Coordinators with scheduling, meeting minutes, maintenance requests, funding recharge activities, and general customer support.Provide administrative support to the Division's Training Program, including instructor and conference room support, scheduling, coursework crediting, handout preparation, file maintenance, and customer inquiries.Manage administrative requests through the EHS Administrative Help Desk application.Handle mail and package reception, light housekeeping, office supplies, and copier/printer consumables.Support staff on-boarding and off-boarding proceduresUse advanced computer skills (Word, Excel, PowerPoint, Google Suite, Smartsheet) for correspondence, documents, reports, memos, and editing of drafts, including sensitive information. Perform filing and archiving.Provide backup for Health Services Clinic Reception, Travel & Procurement processing, and Training Group website updates.Communicate effectively with internal and external contacts, assessing inquiries and requests to ensure timely and appropriate action. Anticipate and resolve administrative issues.Interact with EHS administrative staff in meetings and on teams for process improvement and knowledge exchangeRequired Skills:Minimum six years of relevant administrative and clerical experience, with the ability to work under minimal supervision.Proven experience in independently managing a wide range of administrative tasks in a dynamic environment.Excellent customer service skills, especially in complex organizations, including excellent verbal and written communication skills for effective interaction with a wide range of personnel.Ability to analyze and address customer, operational, and administrative needs to meet deadlines and milestones.Advanced computer skills in Microsoft Word, Excel, PowerPoint, Google Suite, Smartsheet, Zoom, and other necessary software; proficient in Internet research.Ability to quickly learn administrative support policies and systems (DOE, UC, LBNL, FMS, Cognos).High attention to detail and accuracy in work productsAbility to remain calm, exercise sound judgment, and handle sensitive issues discreetly.Willingness to work occasional overtime.Capability to meet the physical requirements of the position, including sitting and performing computer-related tasks for up to 8 hours per day.Compensation details: 44.02-44.02 Hourly WagePIde19771a0e9b-30511-39252821
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Administrative Assistant
6 days ago
Berkeley, United States Career Group Full timeOverview Our client, a well-known investment nonprofit organization, is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our leadership team and ensure smooth daily operations. The Administrative Assistant will provide direct support to three Managing Directors while also overseeing general office coordination....
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Administrative Assistant
1 week ago
Berkeley, United States Hedy Holmes Staffing Full timePosition: Admin Assistant Location: Oakland, CA Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months Pay Rate: $25.00 /hourly Position Overview: The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales,...
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Administrative Assistant
2 weeks ago
Berkeley, United States Easy Does It Emergency Service Full timeCompany Description Easy Does It Emergency Services (EDI) is a 501(c)(3) nonprofit serving individuals with disabilities and older adults living independently in Berkeley. EDI provides emergency attendant care, wheelchair-accessible transportation, and wheelchair repair services to support clients during unforeseen crises or temporary lapses in regular care....
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Administrative Assistant
3 weeks ago
Berkeley, United States Berkely Lab Full timeAdministrative Assistant Lawrence Berkeley National Laboratory is hiring an Administrative Assistant within the Nuclear Science division. You will provide comprehensive, high-level administrative support to multiple scientific programs. This position operates in a dynamic environment with competing priorities, requiring sound judgment, initiative, and...
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Administrative Assistant
3 weeks ago
Berkeley, United States Berkely Lab Full timeAdministrative Assistant Lawrence Berkeley National Laboratory is hiring an Administrative Assistant within the Nuclear Science division. You will provide comprehensive, high-level administrative support to multiple scientific programs. This position operates in a dynamic environment with competing priorities, requiring sound judgment, initiative, and...
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Administrative Assistant
4 weeks ago
Berkeley, United States Ascension Full timeDetails Department: Marillac Mission Fund Schedule: Full Time, Days Location: Onsite - Ascension Edmundson Salary: $19.21 - $25.99 (per hour) Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs (EAP) Parental leave &...
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Administrative Assistant II
3 weeks ago
Berkeley, United States Sutter Health Full timeProvides a variety of professional clerical and administrative support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal Administrative Assistant, Administrative, Assistant, Healthcare
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Administrative Assistant
2 weeks ago
Berkeley, CA, United States Easy Does It Emergency Service Full timeCompany Description Easy Does It Emergency Services (EDI) is a 501(c)(3) nonprofit serving individuals with disabilities and older adults living independently in Berkeley. EDI provides emergency attendant care, wheelchair-accessible transportation, and wheelchair repair services to support clients during unforeseen crises or temporary lapses in regular care....
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Administrative Assistant
2 weeks ago
Berkeley, CA, United States Easy Does It Emergency Service Full timeCompany Description Easy Does It Emergency Services (EDI) is a 501(c)(3) nonprofit serving individuals with disabilities and older adults living independently in Berkeley. EDI provides emergency attendant care, wheelchair-accessible transportation, and wheelchair repair services to support clients during unforeseen crises or temporary lapses in regular care....
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Administrative Assistant
2 weeks ago
Berkeley, CA, United States Easy Does It Emergency Service Full timeCompany Description Easy Does It Emergency Services (EDI) is a 501(c)(3) nonprofit serving individuals with disabilities and older adults living independently in Berkeley. EDI provides emergency attendant care, wheelchair-accessible transportation, and wheelchair repair services to support clients during unforeseen crises or temporary lapses in regular care....
